We are looking for a Facilities Coordinator to join our client's team in Mayfair. We are looking for someone who is committed, experienced with facilities, and can use their initiative.
Job Title: Facilities Coordinator
Duration: Monday 17th June Start (Ongoing for now, Monday- Friday)
Pay: £13-15 an hour
Location: Mayfair
The role is based at in a multi-tenant building in London Mayfair area. The Facility Coordinator will be based on the reception desk and perform a number of key customer-facing, meet & greet and general office administrative support roles.
- Front desk / reception duties
- General administrative duties; notably the management of Stocks, Suppliers, Catering as well as maintaining the Office Budget spreadsheet
- Monitoring of the PPM calendar and liaison with the Maintenance service provider to ensure reactive and PPM jobs are completed and completed to specification
- Manage on-site housekeeper
- Manage selected staff diaries and calendars to coordinate meetings and appointments
- Visitor booking and arrival notification to host
- Raising and following up on work orders with vendors
- Approval, verification and processing of vendor invoices
- Applying corporate processes and procedures
- Maintain highest level of customer satisfaction index by continuously meeting commitments for quality standards
- Monitor and manage office workplace to highest standards
- Collect and distribute incoming mail and arrange outgoing mail / messenger / courier services
- Fault reporting and organising repairs with the maintenance company.
- In-house event management and coordination of event services
- Monitor room bookings ensuring rooms are serviced between meetings
- Fire marshal duties in evacuation situation
- Supporting in-office events and business functions with VIP guests
- Visitor bookings via the building management system (training provided)
- Print/issue ID card for permanent staff and visitors
- Prepare and coordinate data and approvals starting from RFQ, Quotations, for online purchases and non online.
- Arrange office catering with various caterers (timing, set up, pick menus etc), taking into account dietary needs
- Perform any other duties required to support the team, activities and overall strategic directions and in order to ensure smooth flow of operation.
Skills & requirements:
- Experience within a Facilities/ Office front desk/ Administrative position or similar
- Reliable and strong time management skills
- Strong experience in a similar role
- Excellent organisation and multitasking skills
- A confident communicator (both verbal and written)
Benefits of being a temporary candidate via Adecco
- Weekly pay
- Contract of Employment
- Paid annual leave
- Access to an exclusive employee benefit and discount portal
- Pension contributions
- Ongoing support from a dedicated consultant
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.
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