Position: Executive Assistant
Contract: Maternity Cover, 1 Year
Location: City of London
Hours: Hybrid, Full-time, Mon-Fri, 40 hours per week
Payrate: £24 per hour
Our client is a Software company and are looking for an Executive Assistant for maternity leave cover. This is an opportunity to work alongside individuals who are united by a strong sense of teamwork, service, and excellence.
Every Executive Assistant will have to utilise a unique skill set based on their executive's job functions, personality, and communication style. Our client has a positive, diverse, and supportive culture and they are eager to add another strong contributor to their growing Executive Assistant team.
Duties:
- Manage day to day schedule for an EVP in a global role
- Coordinate internal and external meetings/events (virtual and in person) working across multiple time zones. This will include (but not limited to) team meetings, full staff meetings, all org meetings, offsite meetings, one-on-one meetings, meetings with stakeholders and customers etc
- Proactively manage ever changing calendar priorities based on customer meetings, release cycles, fiscal calendars, current projects, events and team needs
- Book appropriate domestic and international travel within the company's travel policy, taking into account travel visas, costs and proper documentation
- Effectively interface with employees from other groups within the company and Senior Executives inside and outside the company, and recognise key players within all organisations
- Assist with food orders, luncheon planning, and planning of other business related meetings as requested
- Timely submission of expenses
- Other administrative and project duties as requested
Requirements:
- Minimum of 5+ years of applicable administrative experience, ideally from a global software organisation
- Skillful execution of administrative activities, with high attention to detail, organisation and process
- Ability to adapt quickly
- Experience with the setting up and management of virtual meeting platforms such as Zoom, Google Livestream and conference calls
- Strong teamwork skills; and a confident ability to offer suggestions and improvements to process and work very collaboratively with others
- Strong relationship management skills, ability to build a personal network throughout the company
- Project Coordination experience needed at an intermediate complexity
- Strong oral and written communication. Ability to communicate clearly and effectively with senior leaders and external partners
- Previous experience partnering with senior management in a fast paced, innovative environment
- Experience working with/in large administrative teams
- Working proficiency of Google Suite (Gmail, Docs, Drive, GMeet). Experience using Quip, Slack, Salesforce, Workday, Tableau and Concur are a plus
- Have the ability to handle confidential material with the utmost discretion
If this role is of interest to you please do not hesitate to apply for immediate consideration.
- Please note: Due to the high volume of responses received for this role we will not be able to contact all applicants directly. If you have not heard from us in four weeks please consider your application unsuccessful.
Randstad Business Support acts as an employment business when supplying temporary staff and as an employment agency when introducing candidates for permanent employment with a client. Randstad Business Support is an equal opportunities employer and decisions are made on merits alone.