Do you have a great attention to detail?
Are you experienced in processing invoices?
Then consider the role of Purchase Ledger Executive at Reed in Partnership!
We are on a mission to be the partner of choice for developing people and their communities. Reed in Partnership is a public service provider specialising in skills training for the long-term unemployed, increasing employment opportunities by working with employers and providing youth services
What is the role about?
A Purchase Ledger Executive plays a crucial role in financial management by ensuring the accurate and timely processing of all invoices. This role is pivotal in maintaining precise ledger accounts and capturing all liabilities. They are entrusted with the responsibility of adhering to the company's procurement and expenses procedures, thereby ensuring the company's financial integrity. One of their key duties involves the prompt settlement of outstanding liabilities to suppliers, adhering to the current payment terms. In addition, they are also tasked with the review of co-member expenses, ensuring these are in line with the company policy and are paid promptly. This comprehensive role ensures the smooth operation of the company's financial obligations and transactions.
Just some of your day-to-day responsibilities will include
- Ensure accurate and timely data entry and analysis within Purchase Ledger to ensure that all liabilities are recorded and appropriately coded, resolving queries where necessary
- Perform supplier statement reconciliations at appropriate time intervals and resolve all supplier account queries in a timely manner
- Ensure that suitable payment authorisation within the Company's delegation of authority policy is obtained in a timely manner for all expenditure items
- Ensure that all suppliers are paid in accordance with our current payment terms
- Effective and timely management of all outgoing and incoming queries on the internal Query Management System
- Ensure Aged debts are monitored and resolved in a timely manner
- Ensure that all property related costs are identified and closely monitored, ensuring that all obligations under leases are met
- Process personal expense claims in line with the company's expense policy and delegation of authority policy, paying these in a timely manner
- Provide support to Management Accounts co-members and provide supplier or ledger account analysis as required
- Ensure that all VAT postings are accurately posted, providing support as necessary to the quarterly VAT claim
- Assist in reviewing suppliers to support the Company's procurement policies
- Provide front line guidance to co-members on the companies' expenses procedures and procurement policies
- Contribute to the continuous improvement of finance processes to meet the changing needs of the business
- Other ad hoc duties as requested by the Purchase Ledger Team Leader or Financial Transactions Manager
What's in it for you?
A generous base salary (pro-rata for part time), and great flexibility with your working schedule, we offer training, development and progression opportunities. You will have access to the range of Reed in Partnership benefits, which include:
- 25 days annual leave (pro-rata for part time) plus statutory bank holidays
- Reed Pension Scheme
- Award Winning Management & Leadership training
- Professional & Personal Development Funds
- Bi-annual pay reviews
- Plus much more that can be found on our website
- With the chance to dramatically make a difference to the local community, this role offers immense job satisfaction.
At Reed in Partnership, we live and breathe our values in every decision and action taken, resulting in a collaborative and enjoyable culture within our offices. Our company values - we are fair open and honest; we take ownership, and we work together.
Where possible we consider applications from candidates that require part-time hours, please discuss with your Talent Partner if this is something you require.
To be successful in this role, we are looking for someone with
Essential Criteria:
- Minimum 2 years Purchase Ledger Experience working with high volume processing
- Excellent communication skills, both oral and written
- Excellent time management skills and proven ability to prioritise workload in a high volume and demanding environment
- Good excel knowledge, able to produce and maintain spreadsheets
- Ability to work on own initiative and be proactive
- Demonstrable experience of providing excellent customer service to non-financial staff
- A team player with good interpersonal, relationship building and communication skills *Possessing an enthusiastic and proactive attitude
Desirable Criteria:
- Experience of Workday or similar ERP system
- AAT qualification or working towards
- Previous knowledge of dealing with employee expense claims
- Previous experience of contributing to the development of financial control processes