Receptionist - 12-18 month Maternity Cover
Location: Ascot
Salary: Competitive
Hours: Monday to Friday, 8am-4:30pm
My client who are based in Ascot are seeking a Receptionist to join them on a 12-18 month maternity contract. To apply for this role you will need experience within a customer facing role as well as excellent organisational skills. The main purpose of this role is to be the face of the company, as well as contribute to the business support team in order for it to achieve its objectives
Daily Duties
Represent the business with a positive attitude and professional appearance at all times and welcoming and checking in clients
Greet and welcome all visitors to the office, maintain office security by controlling access to the office via the reception desk and provide security passes for all visitors. Ensure visitors for second floor tenants are welcomed and directed to their offices as part of the service agreement.
Ensure the reception area, meeting rooms and customer experience centre (CEC) are tidy and presentable throughout the day.
In particular ensure regular checks are made during the day, including ensuring the equipment in the CEC/main office is switched on and off at the beginning of and at the end of each day.
Check all equipment/IT in meeting rooms is working properly
Organising/collecting/providing/cleaning up all drinks and catering requirements.
Ensure meeting rooms are cleared at the end of an event and ready for use
Responsible for general kitchen duties i.e. checking/ordering kitchen supplies, ensuring area is organised at the end of each day and may include loading/unloading dishwashers
Receive, sort and distribute incoming mail and ensure outgoing mail is ready on time for the daily collection
Book staff travel and accommodation as and when requested, ensure all bookings are in line with the company travel policy as well as being cost effective
Liaise with the Maintenance company and third- party suppliers on planned and reactive work requirements, first point of contact for any building issues reported, ensuring they are dealt with quickly and efficiently
Work closely with the Office Manager to ensure office supplies and office facilities are maintained, checked, logged, ordered, serviced etc.
Ad hoc administration tasks and projects for the Office Manager and other departments when required.
Skills, Knowledge and Experience
Educated to GCSE or equivalent to include English Language. Ideally work experience in a corporate Reception customer facing role and/or administration role.
Calm and professional attitude when dealing with visitors and clients
Proactive with a positive can do attitude and a strong team player
Excellent communication skills, both verbal and written.
Excellent organisational skills and the ability to follow instructions
High attention to detail and a level of accuracy and an ability to perform well under pressure
Benefits
Holiday -25 days p/a (increase benefit with continuous employment after 2 years service)
Pension Automatic Enrolment after 3 months to standard pension
Enhanced Company pension scheme - 6% Employer - 3% Employee after 6 months
Life Insurance-Death in service payable at 4 times basic salary
Health Care-Including Health Cash Plan, Private Medical Insurance, Critical Illness, Income Protection Scheme and access to Company EAP