Contract: Fixed-term 24 months
Closing date: Thursday 22nd August 2024
Why join us
There has never been a more exciting time to join the Digital team at Boots as we embark on a complete digital overhaul and take a leap forward into our future. This isn't just about implementing new systems, it's a transformative project that will redefine our entire operating model to provide an exceptional digital experience for our customers and empower our team members with intuitive and agile tools.
We are ‘One Team' – whether it's working on long-term changes or delivering day-to-day business, every role is pivotal in bringing our goals to life. So, do you want to be part of this exciting moment in our company's history? This is your chance to play a role in a far-reaching programme that will significantly impact our customers and colleagues, improve performance, and support our commitment to being the UK and Ireland's premier choice for health and beauty.
A proud equal opportunity employer, we passionately embrace team member diversity and provide a positive and inclusive working environment for all.About the role
Reporting to the Head of Programme Management, you will provide support to all workstreams and projects within the Digital Transformation Programme, ensuring they follow defined process and comply with the company policies. You will also support senior managers with administrative tasks
You will work cross functionally with a variety of stakeholders to ensure our projects are delivered on time, governed appropriately, and inspire others with your passion for being on the pulse with accurate management of information and attention to detail.
Project specific tasks:
- Maintain up-to-date tracking of the programme and documents including risk logs and decision logs
- Create and manage reporting schedules ensuring all reports are completed on time and of quality
- Mnage the digital transformation inbox & calendar
- Maintain the programme teams site, updating content, making improvements
- Arrange inductions for all people joining the programme
General administration tasks:
- Raise purchase orders and track invoices
- Manage the scheduling of key governance meetings, making sure content is prepared in time and signed off
- Schedule and co-ordinate key meetings and workshops cross functionally, including booking rooms, making sure the correct attendees are invited and agendas are in place
- Compile and format data, and assist with the preparation of presentations and reports
- Minute meetings and produce meeting outputs/actions
- Proactively assist the team with ad hoc tasks as they arise
- Organize team meetings, away days and events
- Asist with travel bookings for Senior Managers
- Maintain the holiday trackers for resources across the teams
What you'll need to have
- Keen to get involved and bring new ideas to current ways of working - we are open to hearing all your wonderful suggestions for process improvements!
- Excellent verbal and written communication skills
- Great at building relationships - you will be working with many stakeholders and functions at one time
- Numerical and analytical skills, with a keen eye for detail & data accuracy
- Strong administrative, organisational and time management capabilities
It would be great if you also have
- It would be beneficial if you have experience of using Microsoft applications including Teams, Excel, Power Point
Our benefits
- Boots Retirement Savings Plan
- Discretionary annual bonus
- Generous employee discounts
- Enhanced maternity/paternity/adoption leave pay and gift card for anyone expecting or adopting a child
- Flexible benefits scheme including holiday buying, discounted gym membership, life assurance, activity passes and more.
- Access to free, 24/7 counselling and support through TELUS Health, our Employee Assistance Programme.
We have a great range of benefits in addition to the above that offer flexibility to suit you - find out more at rewards. Please note, any salary estimates given on third-party sites are not provided or endorsed by Boots and may not be accurate.What's next
Where a role is advertised as full-time, we are open to discussing part-time and job share options during the application process. If you require additional support as part of the application and interview process, we are happy to provide reasonable adjustments to help you to be at your best.
This role requires the successful candidate to complete a Pre-employment check after receiving an offer. Depending on your location you will be asked to submit either a DBS (Disclosure & Barring Service), PVG (Protection of Vulnerable groups) or an Access NI Check.
Boots is a Ban the Box employer and will consider the suitability of applicants with criminal convictions on a case-by-case basis.
#LI-Onsite