Robert Half Technology are assisting a market leading renewable energy organisation to recruit an Executive Assistant on a permanent basis based in their London office
Role
Administrative Support:
- Manage and maintain the CEO's complex calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Handle confidential information with discretion and professionalism.
Meeting Coordination:
- Organise and coordinate executive meetings, including preparing agendas, taking minutes, and following up on action items.
- Facilitate communication between the CEO and internal/external stakeholders.
Project Management:
- Assist in the planning and execution of special projects and initiatives as directed by the CEO.
- Conduct research and compile data to support decision-making and strategic planning.
Communication:
- Act as a liaison between the CEO and other executives, employees, and external partners.
- Screen and prioritize incoming communications, including emails and phone calls.
Travel Coordination:
- Arrange detailed travel itineraries for the CEO, including flights, accommodations, and transportation.
- Ensure all travel plans align with company policies and budget considerations.
Office Management:
- Oversee office operations and facilities management to ensure a productive and efficient working environment.
- Manage office supplies, equipment, and vendor relationships.
Event Planning:
- Assist in organising company events, conferences, and team-building activities.
- Coordinate logistics, including venue selection, catering, and participant communication.
Profile
- The Executive Assistant will ideally have a bachelor's degree in Business Administration, Communications, or a related field.
- Minimum of 5 years of experience as an Executive Assistant or in a similar role, preferably within the renewable energy or related industry.
- Exceptional organisational and time-management skills, with the ability to prioritise and multitask effectively.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Demonstrated ability to handle sensitive and confidential information with discretion.
- Excellent interpersonal skills and the ability to build relationships at all levels of the organisation.
- Proactive and resourceful, with a problem-solving mindset and a strong attention to detail.
- Flexibility to adapt to changing priorities and work under pressure in a fast-paced environment.
Company
- Market leading financial services organisation with offices in London
- On-site required
Salary & Benefits
The salary range/rates of pay is dependent upon your experience, qualifications or training.
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