The
Office Manager
role ensures the smooth running of the Preston office on a day-to-day basis. The position involves providing comprehensive administrative support to the Directors and Business Support Manager, including acting as a PA to the Directors.
Role Overview
: This role is pivotal in maintaining office operations and supporting senior management. The
Office Manager
will handle a variety of administrative tasks, manage communication channels, and ensure a safe and efficient working environment.
- Manage the day-to-day operations of the Preston office.
- Answer incoming telephone calls with a professional manner.
- Perform administrative duties such as scanning and creating/merging PDF documents.
- Create and format documents for bids using Excel, Outlook, Word, and Publisher.
- Manage incoming and outgoing post.
- Support expense and receipt processing.
- Assist with finance-related tasks including invoicing, debt management, and using Xero.
- Book accommodation and travel for business needs.
- Support staff with minutes, reports, and agendas.
- Compile tender submissions and bids.
- Prepare meeting rooms for client meetings and arrange refreshments.
- Provide PA support to Directors.
- Maintain a safe office environment and conduct regular reviews of Fire and Health & Safety, including Fire Alarm testing and Fire Drills.
Package:
£25K - £30K
Location
: Preston
Experience & Skills Required
- Excellent business administrative experience and financial management skills.
- Ability to use own judgement and initiative in responding to queries on behalf of senior management.
- Exceptional communication skills, both written and oral.
- Strong organisational skills and ability to prioritise workload effectively.
- Confidence in dealing with people at all levels of the organisation.
- Proficiency in MS Office.
- At least three years of experience in a similar role.
- Reliability and the ability to handle sensitive business information.
- A business administration/management qualification is essential.
- A driving licence and access to own car.
Company:
The role is with an organisation known for its commitment to providing exceptional business infrastructure support. The company values excellence in customer service and operational efficiency, and prides itself on fostering a collaborative and inclusive work environment.
What's on Offer:
This is an exciting opportunity for a dedicated and experienced Office Manager to join a dynamic team. The role offers career advancement potential, a supportive work environment, and the chance to contribute to the smooth running of an important office location.
Diversity & Inclusion:
Kingsley Consulting operates an inclusive and diverse recruitment process, whilst also ensuring our clients do the same and we can provide any advice or education to them in relation to this. If there may be any support or adjustments required at any point throughout your recruitment journey with us, then please let us know and our trained consultants will assist and advise you accordingly.
Contact Details:
For further information in relation to this opportunity please contact Elliott on;
Office:
Mobile:
Email: