Construction Administrator
Colchester Outskirts
£28,000- £30,000pa
8:30-5pm
Office Based (4 days in the office 1 from home)
Pure are working with a specialist organisation who are looking for a Business Administrator to provide comprehensive support to all clients both internally and externally in a professional and helpful manner.
The ideal candidate would have previous experience within the construction/or related industry. Due to the location of the offices, a car driver would be essential.
Key Responsibilities:
- Assist the team with day-to-day administrative tasks, including document preparation, data entry, and filing.
- Assist with managing the consultants' calendars, schedule meetings, and arrange appointments, ensuring efficient time management.
- Handle incoming communications, including phone calls and emails, and respond promptly or redirect as necessary.
- Assist in project documentation and maintain accurate records of project-related information.
- Monitor project timelines and deliverables, alerting the team to any potential delays or issues.
- Support the team in reviewing contracts, highlighting important details, and ensuring compliance with relevant regulations.
- Work closely with consultants and legal advisors to facilitate the contract negotiation process.
- Assist in maintaining and updating our quality management system to ensure adherence to industry standards.
- Help implement and monitor compliance with health and safety regulations and other relevant legal requirements.
- Collaborate with the team to conduct internal audits to assess and improve our quality and compliance processes.
- Coordinate travel arrangements and accommodations for team members when necessary.
- Prepare and collate reports, presentations, and other materials for internal and external use.
- Assist with the collation of project information and preparation of the Health & Safety files for projects.
Key Skills and Experience:
- Proven experience as a PA or Administrative Assistant, ideally in the construction or related industry.
- A sound understanding of construction processes and terminology.
- Familiarity with contract review and negotiation processes.
- Knowledge of quality management systems and compliance standards.
- Strong organisational and multitasking abilities, capable of managing multiple priorities.
- Excellent communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite and other relevant software tools.
- A proactive and adaptable approach to problem-solving.
- Attention to detail and a commitment to producing accurate work.
- An awareness of The Construction Design & Management Regulations 2015 (CDM Regulations) and their implementation.