Title: Administrative Assistant
Location: Feltham, Middlesex, United Kingdom
Contract: Until 24th July 2026 - Hybrid (3 days per week in the office, with flexible working arrangements)
Pay: £13-£15
Hours: Standard core business hours
Our company is seeking an energetic and highly collaborative Assistant to join our fast-paced and engaging team. This role offers the opportunity to gain exposure across multiple business areas within a global, cutting-edge organisation that supports flexible working and presents exciting challenges.
The ideal candidate will be proactive, resourceful, and adept at managing a diverse array of tasks to ensure the seamless operation of our leadership team. You'll be instrumental in ensuring a positive representation of the Directors' and Business's brand.
Key Responsibilities:
? Calendar and Schedule Management:
? Proactively manage Director's time, utilising initiative and forward planning.
? Effectively and promptly manage meeting requests.
? Act as a liaison among leadership, employees, and stakeholders (both internal and external).
? Prepare Director's agendas and set expectations for meetings.
? Organise, coordinate, and host Webex meetings.
? Travel and Expense Management:
? Arrange travel through SAP Concur and liaise with AMEX Travel Centre for bookings, accommodations, transport, itineraries, visas, and travel agendas.
? Coordinate travel agendas across different locations with internal and external stakeholders.
? Handle expense claims and report submissions via SAP Concur.
? Process purchase requisitions and orders through internal tools.
? Communication:
? Act as the primary point of contact between leadership and internal/external stakeholders.
? Manage internal announcements for special events and celebrations.
? Document actions/minutes and distribute meeting notes.
? General Administrative Support:
? Act as the central point of contact for the Director's team's calendar and announcements, celebrating events and promoting team cohesion.
? Manage event logistics for internal and external stakeholders.
? Prepare and edit reports, presentations, and other documents as required.
? Organise and maintain files, records, and documentation with a high level of confidentiality.
? Collaborate with stakeholders and the EA community across all business segments to share best practices, coordinate joint events, and represent the Leadership and Organisation.
Minimum Requirements:
? Exceptional organisational and time management skills.
? Highly effective at multitasking with strong prioritisation capabilities.
? Proficiency in Microsoft 365, e.g., Outlook, PowerPoint, Excel, Word, and SharePoint.
? Excellent written and verbal communication skills.
? Ability to handle confidential information with discretion.
? Strong problem-solving and decision-making skills.
? High level of professionalism and adaptability.
? Proactive, can-do attitude and a commitment to teamwork.
? Experience in collaborating with multicultural teams and an awareness of different time zones.
? 5 years of experience in a similar role.
Randstad Business Support is acting as an Employment Business in relation to this vacancy.