Position: Bid Coordinator
Reporting to: Bid and Sales Programme Manager
Salary: £24,000 per annum
Location: UK-wide
The Bid Coordinator will be responsible for the administration associated with bid and sales processes, including the completion of PQQ, RFI, and basic ITT documents. In a consistently busy and deadline-driven environment, it is essential that the Bid Coordinator performs their duties accurately and efficiently, managing multiple deadlines simultaneously.
Main Duties
- Collaboration: Work closely with the bid team, sales team, and operational colleagues to ensure clear oversight of all administrative tasks related to bid processes.
- Mailbox Management: Administer and manage shared bid team mailboxes to ensure swift handling of all correspondence.
- Bid Portal Management: Support the Bid and Sales Programme Manager with the ongoing management of all bid portal registrations, maintaining comprehensive records for continuous portal access.
- Tender Administration: Act as the first point of review for tender advertisements and liaise with the Sales teams to gauge their interest in identified opportunities.
- Activity Tracking: Assist the Bid and Sales Programme Manager in managing team activity trackers.
- Governance: Introduce and implement necessary governance procedures and processes for Bid Team activities.
- Digital Management: Maintain Bid Team SharePoint and Team sites to ensure effective management of tender processes, including setting up relevant channels for each bid opportunity.
- Document Completion: Assist with and lead the completion of standard information documents at all stages of the bid lifecycle, including submissions.
- Audit Support: Support audit activities to ensure compliance with internal audit standards and governance measures throughout the tender lifecycle.
- Project Management: Provide project management support to develop technology platforms that enhance bid team workflows.
- Compliance: Ensure adherence to internal audit and governance standards.
What We Are Looking For
- Time Management: Strong time management and prioritisation skills.
- Pressure Handling: Ability to work well under pressure in a deadline-driven environment.
- Organisational Skills: Excellent coordination and organisational skills.
- Attention to Detail: Exceptional attention to detail.
- Communication: Ability to communicate and influence stakeholders up to senior level.
- Written Skills: Strong written English language skills.
- Technical Proficiency: Proficient in MS Office.
- Experience: Minimum of 2 years' experience in a bid/administrative role.
- Initiative: Ability to work independently while also being an effective team member.
- Bid Management Knowledge: Experience and/or understanding of bid management disciplines and procedures.
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