Site Administrator
Princess Royal University Hospital - Orpington
Our client is looking for an experienced Site Administrator to join their team at the Princess Royal University Hospital based in Orpington. You will Provide professional administrative support to the Hospital, Site Manager, Team Leader and Engineers by consolidating and streamlining administrative operations, creating and monitoring reports and producing correspondence and documentation to a high professional standard. Build long term relationships with customers, subcontractors and staff to ensure responsiveness and superior customer service.
To be considered for this role you must have a solid background within administration and have at least 3 years UK based work experience.
Task list
- Request, acquire and validate quotations for both renewals and new external contracts by working closely with Biomedical Engineers
- Create purchase orders for both renewal and new external contracts in the electronic purchase order database (EPOD). Create delivery notes for external contracts as services are received
- Administer external contracts and manage the external service reports in EQUIP, our computerised maintenance management system (CMMS). Ensure completeness of documentation and that all equipment on contract is serviced in a timely fashion
- Create EPOD orders for parts, goods and services as needed
- Purge site data, identify problems and co-ordinate resolution
- Complete associated admin needed to close repairs and PMs as outlined in the Standard Operating Procedures
- Exceed contract KPI's to ensure customer satisfaction
- Maintain spare part stock wherever necessary
- Maintain service documentation in line with business requirements
- Liaise with 3rd party suppliers for spare part and contract quotations
- Ensure data integrity within management systems
- Deal with OEM service staff and management when required
- Attend customer meetings when required
- Improve productivity and reduce operating expenditure
- Participate in and promote the growth of business
Essential Skills & Experience
- Excellent customer relationship skills
- Strong organisational skills
- Excellent communication skills
- Good analytical skills
- Knowledge of MS Office suite, PowerPoint, Access and Publishers, Excel
- Ability to manage substantial workloads, prioritising as appropriate
- Superior integrity and discretion, as role involves dealing with Executive level, highly sensitive information
Benefits
- Royal London Pension Scheme - 3% EE contribution and 5% ER contribution
- Death In Service Scheme after 6-month probation - 4 times salary
- Perkbox employee benefit system
- 25 days annual leave + bank holidays
If you have all the above and feel this is the role for you, please do not hesitate to contact us at One to One Personnel on or forward CV to
A DBS Enhanced Disclosure is required for all applicants