Reed Business Support are working with one of Scotland's largest and most respected legal entities that are on the hunt for an experienced Legal PA. Within this role you will be providing an effective administrative and secretarial service to one of the busiest arms of the business.
Salary- £28,000-£31,000
Working pattern- 37.5 hours per week (hybrid option)
Location- Edinburgh Duties-
- Accurately produce correspondence, documentation
- Liaise where necessary with WP in the production of WP documents but be capable of creating and amending large documents.
- Carry out client and matter opening and closing using and in accordance with the firm's processes and procedures.
- Diary management checking weekly, monthly and annual commitments in advance and responding to enquiries relating to availability, including room booking, catering, IT support and communication with attendees, as required.
- Manage email accounts.
- Manage attendance, rooms and technology and attend and take notes for all Team Meetings
- Carry out Active Matter reviews with fee earners.
- Manage process for producing invoices (at month end and otherwise as required) and sending these to clients.
- Dealing with queries regarding invoices.
- Undertake filing/scanning.
- Arrange and, as necessary, assist with photocopying/binding.
- Deal with clients and contacts and assist/redirect as required.
- Plan and manage (including creating itineraries and updating diaries with relevant details) travel and hotel arrangements and reclaim expenses.
- Manage contact information for clients and contacts (including updating CMS/Marketing database).
- Manage the team's paper storage – including indexing; local storage; off-site storage etc.
- Liaise with support teams e.g. Finance, Facilities, Reception, Marketing and Communication, IT.
- To provide support to the wider PA group, including other divisions and offices, as and when required.
Sound like the role for you?
Apply online today