Simpson Judge are exclusivity working with this niche Liverpool based client. Their search is for a ledger focused Accounts Assistant who is happy to be office based and provides some decent rewards. Read on to find out more
It is expected the post holder will be numerate, literate and computer literate and be able to work with Sage 200 and Excel based accounts database systems, with 5 years accounting experience and 3 years purchase ledger experience.
Job purpose:
- Reporting to the Accounts Manager, the Accounts Administrator will be responsible for assisting the Accounts Manager on all aspects of the finance function, with particular emphasis on the purchase ledger administration and also support and cover for sales ledger administration.
- Provide administrative cover for other functions in the department when deemed necessary
Responsibilities
1. Upholding payment procedures and credit management policies that ensure timely payment.
2. Assistance with processing purchase ledger invoices.
3. Investigating and correcting supplier accounts for debit balances and duplicate payments and requesting refunds where necessary.
4. Supporting the on-boarding of new suppliers and actively building strong relationships with them.
5. Assistance with credit control and debt recovery of the Company.
6. Assistance with processing incoming funds, allocating cash and reconciling the sales ledger; investigating and resolving customer queries including sending statements and copy invoices.
7. Ensure that a Health & Safety culture, policies, and procedures are promoted, communicated, and implemented effectively to minimise risk
Key tasks:
1. Liaising with operational managers and supplier ensuring purchase orders and invoices are paid on time on time and in line with agreed payment terms.
2. Posting cheques and bank payments to the purchase ledger and cash book.
3. Ensure that processing the purchase ledger is actioned in line with the Company's reporting deadlines and assisting the management accountant on all matters concerning the purchase ledger.
4. Working as part of a team and independently, ensure that the daily/weekly tasks are completed, which may include, but are not limited to, Weekly Invoice Run, Weekly/Monthly statements and Direct Debit collections/failures.
5. Overseeing and reconciling purchase orders, receipts and invoices for materials
6. Ensure all invoices/postings are coded to the correct nominal accounts.
7. Assisting with the preparation and execution of payment runs.
8. Assisting with the processing of employee and branch office expenses.
9. Assisting with monthly reconciliation of supplier statements/intercompany and affiliate balances.
10. Assisting with ensuring that all VAT and other taxes are recorded and dealt with accurately and are fully supportable. Preparation of the EC sales list on a monthly basis.
11. Ensure that suppliers accounts queries are dealt with to a consistently high standard.
12. Assist as and when required with the credit controller and inspection and analysis administration departments to support effective credit control procedures so that customers pay on time.
13. Ensure adherence to all financial internal contracts.
14. To take part in regularly organised disposal of records in accordance with the company policies with respect to data managing such as filing and shredding of information.
15. Assist and support development of Accounts software and IT systems for continual improvement of its reporting processes.
16. Undertake other responsibilities as and when required and in accordance with the seniority of the position.
Experience:
5 years accounting experience
3 years purchase ledger experience
Experience in using spreadsheets and computerised accounting software
Previous management of key customer accounts
Experience or working within a larger, global business is highly advantageous
In return you will receive
Package
- Competitive salary
- Monthly Credit Control cash collection bonus
- Study support
- Holidays 25 + bank holidays
- Biannual performance bonus scheme
- 4% Employer contributory pension scheme (matched by employee contribution)
- Income Protection
- Death in Service
- Flexible Benefits Platform, including Holiday Enhance
Working hours
- Mon - Fri 9.00am-5.30pm or 8.30am-5.00pm
Please apply