SJC Partners have an exciting opportunity for a Payroll Associate to join a hugely successful accounting firm on a permanent basis.
As the Payroll Associate, you will be responsible for managing and processing payroll for multiple clients. your job duties include a wide range of tasks to ensure accurate and timely payroll administration including the below:
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Payroll Processing:
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Collect and verify employee timekeeping information for all clients.
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Calculate wages, benefits, tax, and other deductions.
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Process payroll according to the client's specified schedule (weekly, bi-weekly, monthly, etc.).
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Compliance:
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Ensure payroll processing adheres to the correct tax laws and regulations.
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Stay updated with changes in payroll laws and implement them accordingly.
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File payroll taxes and prepare necessary tax documents
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Client Communication:
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Serve as the primary contact for clients regarding payroll-related inquiries.
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Address and resolve client issues and concerns promptly.
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Provide guidance and advice to clients on payroll best practices and compliance.
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Data Management:
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Maintain accurate and confidential records of employee payroll data for all clients.
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Update and manage payroll systems with new hires, terminations, and changes in employee status.
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Ensure data integrity and accuracy through regular audits and reconciliations.
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Reporting:
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Generate and distribute payroll reports for clients, including earnings statements, tax summaries, and deductions reports.
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Prepare custom reports as requested by clients for financial analysis and planning.
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Provide detailed payroll analytics and insights to help clients make informed decisions.
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System Management:
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Use payroll software to automate and streamline payroll processing.
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Troubleshoot and resolve issues with payroll systems.
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Ensure software is up-to-date and operates efficiently.
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Client Onboarding:
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Assist new clients with the setup and configuration of their payroll accounts.
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Train clients on how to use payroll systems and tools effectively.
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Gather necessary documentation and information from new clients to ensure smooth onboarding.
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Benefits Administration:
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Manage employee benefits, including health insurance, retirement plans, and other perks.
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Ensure proper deductions and contributions are made for employee benefits.
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Assist clients with open enrolment and benefits administration.
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End-of-Year Processes:
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Prepare and distribute year-end payroll statements and tax forms.
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Conduct year-end audits and reconciliations.
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Assist clients with year-end reporting requirements and filings
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Continuous Improvement:
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Identify opportunities to improve payroll processes and client services.
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Implement best practices and innovative solutions to enhance efficiency and accuracy.
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Participate in professional development and training to stay current with payroll trends and technologies.
You'll be someone with:
- Qualification with the CIPP in terms of either a National Payroll Certificate or Year 1 of the Foundation Degree in Payroll Management completed, or equivalent, is highly desirable
- A strong work ethic and willingness to assist other members of the team when required.
- Able to multi-task and to prioritise payroll workload
- Good interpersonal, communication and organisational skills
- Have a knowledge of changes to legislation which effect payroll