Temporary Regional Administration Assistant
£16-£18ph
July start date
We are seeking a dedicated and dynamic Temporary Regional Administration Support Officer to join our client's friendly and supportive administrative team. This role is pivotal in providing top-notch support to our membership teams across regional and district offices, ensuring an exceptional service experience for their members.
Key Responsibilities:
Administrative Support: Assist the Senior Regional Administrator with diverse administrative tasks to support our membership teams.
Communication: Handle internal and external communications with developed IT and media skills, ensuring effective and efficient information exchange.
Data Management: Maintain databases, records, and filing systems, both manual and electronic, to support office operations within the region.
Membership System: Develop a thorough understanding of the membership system, generating and printing reports as needed.
Reception Duties: Perform receptionist tasks, including answering phones, taking messages, and addressing routine queries from members and colleagues.
Visitor Interaction: Welcome office visitors with courtesy and professionalism, managing general inquiries with ease.
Mail Handling: Sort incoming mail and emails, prepare and dispatch outgoing correspondence, and manage communication flows under the guidance of the line manager.
Proactive Engagement: Address incoming and outgoing queries and communications proactively, resolving issues efficiently.
Team Collaboration: Foster positive working relationships with team members and colleagues to achieve team and organisation's goals.
Inventory Management: Keep track of stationery supplies, maintain clean storage areas, and manage printed materials for recruitment campaigns.
Meeting Coordination: Organise meeting room bookings and arrange catering for meetings as required.
The Ideal Candidate Will Have:
A commitment to providing an excellent administration service.
Strong organisational skills and attention to detail.
Proficiency in IT and media communication tools.
The ability to work flexibly and adapt to changing priorities.
A professional and friendly demeanour, especially when handling reception duties.
Hours of work: 9-5 Monday to Thursday and 9-4 on Friday
A competitive rate of pay (16-18ph)
Possibility of permanency
Excellent working conditions.
This is a temporary position with the potential for varied and rewarding experiences. If you are passionate about making a difference and contributing to the success of our teams, we would love to hear from you.