A 6 month temporary part time EA role with potential to go perm
Client Details
A Private Equity firm.
Description
Key Responsibilities:
- Calendar Management: Efficiently manage the executive's calendar, including scheduling meetings, appointments, and travel arrangements, while proactively resolving any conflicts.
- Communication: Serve as the primary point of contact between the executive and internal/external stakeholders, ensuring timely and accurate communication.
- Meeting Preparation: Prepare agendas, organise meeting materials, take detailed minutes, and follow up on action items to ensure meetings are productive and outcomes are tracked.
- Travel Coordination: Plan and coordinate domestic and international travel, including flights, accommodations, transportation, and itineraries.
- Document Management: Draft, review, and manage correspondence, reports, presentations, and other documents as required, ensuring accuracy and confidentiality.
- Project Support: Assist with special projects and initiatives by conducting research, gathering data, and providing administrative support to ensure project milestones are met.
- Expense Reporting: Manage and track the executive's expenses, process reimbursements, and maintain accurate records for budgetary purposes.
- Confidentiality: Handle sensitive information with the utmost discretion, maintaining the highest level of confidentiality.
Profile
Key Attributes:
- Detail-Oriented: You have an eye for detail and a commitment to accuracy, ensuring that all tasks, from calendar management to document preparation, are completed with precision.
- Highly Organised: You excel at multitasking and prioritising tasks, effortlessly managing complex schedules, tight deadlines, and multiple projects with ease.
- Proactive Problem Solver: Anticipating the needs of the executive, you take initiative to resolve issues before they arise, ensuring smooth operations and minimal disruptions.
- Strong Communicator: You possess excellent verbal and written communication skills, with the ability to convey information clearly and professionally, even under pressure
- Previous experience as an Executive Assistant or in a similar role, preferably in Private Equity, or Financial Services or another corporate environment.
Job Offer
A fantastic opportunity to join a fast growing firm with plenty of opportunities for growth and development.
Fantastic compensation package.
Lovely supportive environment and culture.