The Recruitment Co. is currently recruiting for an Administration Officer to join our clients growing team based in the Llanelli area.
Contract: Permanent
Salary: £24,000p.a
Hours of work: 37 hours per week: Mon- Thurs: 8.30am-5pm & Fridays 9am-3pm
Responsible for: The day-to-day tasks of an organisation, including receiving and forwarding communications, accounting, scheduling and general clerical tasks.
Role Duties:
- Day to day use of Sage 50 accounting software and ongoing account reconciliation.
- Organise UK and international logistics, including completion of all required paperwork.
- Answer telephone calls, respond to queries, and reply to emails.
- Distribute and store correspondence (e.g. letters, emails and packages).
- Welcome visitors, oversee the activities of office cleaning staff and maintenance vendors.
- Manage the inventory of office supplies and equipment and order new supplies as needed.
- Organise and maintain the office filing system for important and confidential company documents.
- Arrange travel and accommodation.
- Manage and maintain the purchase accounts including creation of purchase orders, purchase invoices, credit agreements and remittances.
- Support Admin Manager with customer account management.
- Manage utilities and fuel cards with accurate records.
- Order and purchasing of approved goods, equipment and staff training, including obtaining quotes for purchases and arranging maintenance work, keeping full and accurate records of all activities.
- Carry out weekly fire alarm and emergency lighting inspection checks.
- Liaise with the Administration Manager on a regular basis to discuss current workloads and ongoing administrative needs of the company.
Candidate requirements:
- Proven experience working in an office environment & office administration
- Computer Literate / proficiency in all Microsoft Office applications
- Working knowledge of business management
- Knowledge of Sage 50 desirable
- Ability to multitask
- Excellent organisational skills with a problem-solving attitude
- Effective written and verbal communication skills
- Attention to detail
- Driven approach
- Able to work well with others and also be able to work independently
- Flexible and open to change
All administrative staff will need to be flexible in their job role requirements as specifics may change in accordance to company needs.
If you feel you are the right candidate for this role then please submit your CV for immediate response.
CPSwansea
The Recruitment Co. is an equal opportunities employer and we're committed to diversity and inclusion in the workplace.