PA to Director - temporary - asap for 6 weeks
To start asap for 6 weeks
Hybrid working
8.30am to 5pm
Free parking
Hourly rate up to £17.94/hr
As a Personal Assistant you'll be responsible for providing professional, confidential and proactive support to the functional Board member and their direct Leadership team, working closely with their functional teams to provide support for general administration and diary management Your responsibilities will include:
- Diary and email management using your judgement and initiative to manage, prioritise and escalate things where appropriate
- Meeting organisation including departmental events, off-site meetings and social activities with internal and external stakeholders. Ensuring that all digital facilities/rooms/venues are booked where applicable
- Manage travel arrangements, such as flights, cars and trains, ensuring the most efficient mode of transport and timings are selected within budget
- Preparation of relevant documents for meetings including support with writing papers and preparing presentations
- Dealing with routine administration, post and enquiries via email and telephone, filtering where necessary and dealing with enquiries
- Attend meetings as required, taking minutes and following up on agreed actions
- Provide SAP HR functional administration, including maintaining absence, holidays etc
- Process invoices and expense claims
- Assist with creating new starter induction schedules, ensuring user system is set up and they have equipment ready on their first day
- Assist other Functional PA's to cover for holidays and sickness
- Be a point of contact for team members
- Proven experience of working as a PA in a busy environment, providing efficient administration support
- Excellent communication / inter-personal skills - verbal and written; communicate simply and clearly with confidence to liaise with stakeholders at all levels
- Proven organisational skills - able to work in a logical and methodical way and to manage multiple projects simultaneously
- Ability to maintain focus and attention to detail when under pressure
- Proactive and driven to meet deadlines
- Excellent attention to detail
- The ability to work remotely whilst maintaining strong communication with all stakeholders
- Ability to challenge confidently and respectfully
- Able to act professionally and with discretion, maintaining confidentiality
Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.
Tate is acting as an Employment Business in relation to this vacancy.
Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.