My client based in St. Albans is seeking a talented and highly organised administrator to join their growing company on a permanent or part-time basis depending on the applicant.
The ideal candidate will share the companies values and be on board with helping to grow the company and working in a positive manner. They must be a highly organised and efficient operator with a proven track record in all aspects of administration and office management and be able to implement their own systems.
The ideal candidate will be able to demonstrate previous experience in similar roles.
Position and Key Job Roles
HR:
Recruitment and screening applicants for Directors to view and interview.
Managing Job adverts on Indeed
Contracts of employment and new starter administration.
Liaising with accountants payroll department
Logging and organising staff holiday/sick and absentees
Staff welfare and helping to ensure a happy and productive workforce.
Setting dates for reviews and recording meetings accordingly.
Helping to implement standards of work
Implementation of systems
Basic Book keeping
Reconciling of costs in Dext software and basic use of Xero accounting software.
Recording invoices and ensuring our accountants bookkeepers have information they need in a timely manner.
Collating and filing invoices and checking against statements.
Credit control.
Issuing payslips and organising payroll
Negotiate preferential prices with suppliers.
Collating employee expenses.
Understanding cashflow
Producing and sending invoices
Day to day administration
Office management duties.
Screening and responding to new enquiries. Tracking emails and logging enquiries
Ordering workwear and PPE for staff
Researching vehicles and tool purchases
Mobile contracts and software
Managing office supplies.
Liaising with Director (s)
Assisting with Directors scheduling
Arranging and organising meetings.
Assisting with Fleet management.
Managing company inbox
Health and Safety
Implementation and ensuring health and safety procedures are adhered too.
Keeping up to date records
Health and safety policy update.
Booking training
Accident book entry
Job Types: Part-time, Full-time
Part-time hours: 24 per week
Pay: £21,000.00-£30,000.00 per year
Benefits:
- Casual dress
- Company events
- Company pension
- Flexitime
- Gym membership
- On-site parking
- Sick pay
- Work from home
Schedule:
- 8 hour shift
Experience:
- office management/administration: 5 years (preferred)
- basic bookkeeping: 2 years (preferred)
Licence/Certification:
- drivers licence (preferred)