Vanta Staffing High Wycombe are recruiting for an experienced Office Manager who will oversee the general administrative function of the office, making sure everything runs smoothly on a daily basis. You will be part of the Senior Management Team with at least a year of managerial experience so you will be able to hit the ground running. This is a full time, permanent role based in High Wycombe.
Monday - Friday
9.00am - 5.00pm (37.5 hours per week)
GBP28,000 - GBP30,000 per annum
The main responsibilities of the Office Manager are:
- Manage all communication channels including phone calls, emails and in-person inquiries with professionalism and efficiency.
- Perform or facilitate maintenance of office equipment including cleaning, maintenance and repairs.
- Ensure that office equipment is maintained to the appropriate quality and quantity, relevant records are kept up to date and all administrative processes work effectively.
- Provide clerical support when needed including answering phones, mail sorting and distributing, and preparing documents.
- General office duties including filing, correspondence and stationery ordering.
- Implement and maintain efficient filing systems for both physical and digital documents.
- Maintain the staff uniform inventory and place orders according to stock levels.
- Manage the directors diaries.
- Organise and chair meetings including typing the agenda and taking minutes.
- Oversee the petty cash fund.
- Manage the staff training record and arrange training for staff as and when required.
- Lead and supervise the administration team to ensure all tasks are completed accurately and on time.
- Managing HR functions such as employee on boarding, scheduling, performance evaluations and ongoing compliance.
- Oversee day-to-day office activities as the main point of contact, keeping management informed regularly via performance reports.
- Provide direct administrative support including scheduling appointments, meetings and events, arranging travel, mailing and shipping packages and updating contacts database and employee lists.
- Assist with discipline and termination of staff meetings in accordance with company policy.
The key requirements of the Office Manager are:
- Proven experience in office management or a similar role.
- Strong IT skills including the use of Microsoft Office (Excel, Word, Outlook).
- Excellent communication skills both verbal and written.
- High attention to detail with ability to learn and adapt to new procedures.
- Ability to work independently.
Benefits offered:
- Free parking.
- Casual dress.
- Company events.
- Company pension.