Our client, a dynamic company based in Iver, is seeking an Assistant Administrator to join their team on a permanent basis. Offering a competitive salary of up to £27,000, this role is ideal for candidates with 2-3 years of experience in managing purchase orders and sales orders, with a background in using inventory management systems. This hands-on position will be based in the office, providing support in the warehouse and stock management.
Key Functions of the Role:
Reporting to the Operations Manager, the Assistant Administrator will be primarily responsible for managing the Purchase & Sales Ledger and assisting with production tasks. Accuracy of information and attention to detail are essential for success in this role.
Responsibilities:
Purchasing & Purchase Ledger:
- Manage and keep the Dear Inventory System up to date.
- Check stock in the warehouse and Dear to place orders.
- Place purchase orders with suppliers.
- Ensure correct pricing on invoices, raising any discrepancies with the line manager.
- Input goods received onto the system.
- Overall management of the Purchase Ledger.
Production:
- Review daily production and update the system accordingly.
- Assist with production planning and scheduling.
- Prepare and print product labels.
- Manage new product lines and add them to the system.
- Add SKUs to the system.
Sales:
- Monitor all sales orders from internal and external customers via the portal or email.
- Enter sales orders onto the system, ensuring correct products match sales orders/delivery notes.
- Follow up with internal and external customers on orders.
- Liaise with customers on forecast orders and follow up on invoice payments.
General:
- Conduct regular stock taking.
- Assist the Operations Manager with purchase, production, and sales requests.
- Assist with booking logistics for international and national freight carriers.
Skills & Experience:
- Proficient in Microsoft Applications (Word, Excel, Outlook).
- Approachable and confident.
- Enjoy working as part of a team.
- Customer service focused.
- Exceptional organizational skills.
- Professional, positive, and decisive in approach.
- Self-motivated.
- Excellent telephone manner for all call handling.
- Ability to prioritize tasks and manage time effectively.