Administrative Assistant
Bexley
£25/hr
Start date: ASAP
Full time: Mon - Fri - 36/hrs a week
Contract: 3 - 6 months with chance of extension
We are seeking to recruit a highly motivated, proactive and flexible Business Support Administrator to provide comprehensive support to Legal Services at Bexley.
The role will support the service, working alongside other Business Support Administrators as a Team and Legal colleagues. Your day to day role will work closely with the Team Leader and other Team members providing all aspects of support ensuring that strict timelines and processes are followed as part of a statutory service. You will need to possess a flexible approach and the ability to adapt to the varying changes required within this environment. The ability to be open to change and improvement is desirable.
Main Duties and Responsibilities:
1. Under the direction of the Team Leader, to ensure that key administrative tasks assigned are
undertaken and delivered as set out within the Service Level Agreement, meeting agreed
timescales and frequency.
2. To work within consistent business support and administration processes and procedures.
3. To develop an understanding of the specific business support and administration needs of the
service area where the post holder provides administrative support.
4. To develop an in-depth knowledge of legislative and statutory requirements of the service area
and understand how this impacts on their role, ensuring that these are met as outlined within the
Service Level Agreement.
5. To adopt systems and processes to meet operational needs of the team and to ensure that the
team's data and information is accurate, up-to-date and of a high quality.
Education and Formal Training
- Good level of general education,
- Good numeracy and literacy skills
- NVQ Level 2 in Business Administration
Relevant Technical experience and knowledge
- Experience in providing comprehensive administrative support, across a range of services and/or individuals
- Experience of managing electronic or hard copy filing systems
- Demonstrable organisational skills and the ability to organise and prioritise work to competing demands
- Experience and competence using IT and common business support packages including Word, Outlook, Excel, LiquidLogic, Capita, Child View and Business Objects (BOXI) as well as recognition of the importance of the effective use of ICT to deliver streamlined, efficient administrative tasks
- Ability to effectively produce a range of documents including letters and minutes of meetings
- Ability to accurately and efficiently input and maintain information on client contact and case work