Our prestigious client based in Guildford is seeking an Administrative Assistant to provide reliable administrative support to a team of secretaries.
The right candidate will play an important role in ensuring the operational effectiveness of the group they support. You will gain an insight into legal processes and exposure to a busy office environment and professionals at all levels.
Company Benefits:
- Pensions Scheme (5% employer contribution)
- Private medical insurance
- Permanent health insurance
- Life assurance
- Travel allowance or reimbursement of carparking expenses
- Travel
- Enhanced maternity/paternity pay (after sufficient service)
- Cash back scheme
- Comprehensive flexible benefits package including:
- Critical illness insurance
- Buy/Sell holiday scheme
- Dental insurance
- Cycle to work schemes
- Discounted gym memberships and shopping
- Profit share and discretionary bonus schemes
Key Responsibilities:
- File management e.g., archiving and e-filing
- Photocopying/scanning confidential documentation
- Assist with processing ADIS requests and payment requests to include calls to new suppliers to verify bank details
- Assist with file opening, to include inputting party details on OnePlace and the production of engagement letters
- Process ePost and hard copy post to include collation of enclosures
- Book couriers
- Assist with production of proformas in advance of billing
- Assist with invoice tracking and chasing prior to finalisation
- Keep team lists of bills dispatched up to date
- Any other admin tasks that support the smooth day-to-day running of the team.
Experience and Skills Requirements:
- Preferrable to have A-Levels (or equivalent) including English (predicted grades will be accepted)
- Intermediate knowledge of Microsoft Outlook, Word, PowerPoint and Excel
- Intermediate formatting skills
- Good numerical skills
- Excellent English and grammar
- An interest in business/ learning about law
- Some administrative experience gained through a previous role, apprenticeship or work experience placement is desirable but not essential
If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.