Dani at Avocet Commercial Careers is excited to present a fantastic opportunity for an organised and proactive Secretary to join a well-regarded business.
This role is essential to the smooth running of the company, supporting fee earners and contributing to the efficiency of office operations.
About the Client:
Our client is a reputable, long-established firm dedicated to delivering high-quality service. They are looking for a skilled Secretary to provide comprehensive administrative support across departments, ensuring the smooth coordination of tasks and efficient office procedures.
Secretary Responsibilities:
- Provide professional clerical and administrative support to fee earners, either independently or as part of a team.
- Act as a key point of contact for clients and professionals, ensuring friendly and professional service at all times.
- Manage files accurately, using the firm's case management system and relevant software such as Microsoft Word, Excel, and Outlook.
- Coordinate diaries, book appointments, assist in meetings, and manage note-taking tasks.
- Participate in marketing activities and help with firm-wide and departmental initiatives.
- Ensure financial control by assisting with billing, collecting client funds, and closing files with accurate ledgers.
- Respond to phone calls promptly and take thorough notes for follow-up by the appropriate staff member.
- Take part in compliance training and maintain professional standards, reporting any required changes to partners.
- Provide cover for colleagues during holidays or sickness and offer general office support as needed.
Secretary Requirements:
- Strong administrative skills and experience supporting professionals in a similar environment.
- Proficiency in Microsoft Office applications (Word, Excel, Outlook) and experience using case management systems.
- Excellent communication skills with a courteous, professional manner.
- Exceptional organisational abilities, with a keen eye for detail.
- Ability to manage multiple priorities and meet deadlines effectively.
- Team-oriented attitude with flexibility to assist across various departments as needed.
- Commitment to upholding professional standards and equality and diversity policies.
Benefits:
- 25 days of annual leave.
- Christmas shutdown period.
- Pension scheme.
This is an exciting opportunity for a detail-oriented and motivated Secretary to play a vital role in a supportive, professional environment. If you're ready to take the next step in your career, contact Dani at Avocet Commercial Careers today to learn more and apply!