Our client, an award-winning company based in Inverclyde is looking for a proactive and highly organised
Personal Assistant to CEO
to join the organisation on a full-time permanent basis. This post is fully office based, the hours are 9am to 5pm. This is an exciting opportunity for someone with strong administrative skills to progress their career in a dynamic environment.
Responsibilities:
- Provide comprehensive secretarial support to the CEO, including managing diaries, scheduling meetings, and organising TEAMS calls
- Handle CEO's travel arrangements, including flights, transport, and accommodation, considering budget at all times
- Manage multiple mailboxes and field calls, addressing general queries on behalf of the CEO
- Maintain an organised working environment for the CEO, including office systems, data management and filing
- Book meeting rooms, catering, and video conferencing facilities as needed
- Liaise with the Accounts team for record-keeping, holiday and absence tracking, and general administrative tasks
- Assist with the typing of agendas, minutes, and reports, and ensure timely distribution to relevant parties
- Coordinate and organise internal and external events, meetings, and conferences
- Coordinate with the landlord for all office-related requirements.
- Provide general office management and administration, including greeting visitors/customers
- Handle light HR management duties and ensure effective communication between senior leaders and internal departments
- Perform additional duties as assigned to support the CEO and the wider team
S
kills:
- Strong administrative experience, ideally from a PA or Business Support background
- Exceptional organisational and time management skills
- Proficient in Microsoft Office Suite and other relevant software
- Excellent written and verbal communication skills
- Ability to work independently and as part of a team
- Meticulous attention to detail and ability to handle confidential information appropriately
- Entrepreneurial mindset with a proactive approach to problem-solving
- Experience in managing queries and requests with discretion
- Capable of building strong relationships with both internal and external stakeholders
My client offers an attractive salary and a great team environment. To be considered you must have the experience to perform the above tasks. Applications can be made by clicking the link, alternatively please contact Lisa Dhesi at Jenson Fisher using the details provided.