Job Title: Floating Legal Secretary
Location: Stafford Office
Working Hours: Monday to Friday, 37.5 hours per week
Job Summary: My client is seeking a highly organised and adaptable Floating Legal Secretary to join our Stafford office. The ideal candidate will provide comprehensive administrative and secretarial support across various departments, ensuring smooth and efficient operations. This role requires flexibility, excellent communication skills, and the ability to manage multiple tasks in a fast-paced environment.
Key Responsibilities:
- Prepare accurate and presentable correspondence and documents through audio-typing, word processing and case plan as swiftly as possible.
- To have a good understanding of any case plan attached to the files being worked on i.e. file opening, conveyancing etc and to use these case plans efficiently.
- To have a good knowledge of and to work unsupervised in the production of basic standard forms and procedure.
- To ensure that all letters and documents throughout the firm take priority over the production of attendance notes.
- Administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the Compliance & Risk Manual.
- Prepare mail and enclosures for despatch.
- Make appointments, arrange meetings and maintain an up to date diary for his/her principal(s).
- Take and receive telephone messages and calls when necessary.
- Ensure that notes and messages are dealt with promptly and properly filed and communicated to the relevant person as soon as possible.
- At all times to be considerate towards client needs and to serve those needs in a timely, efficient and professional manner.
- To promote the firm and its professional image when dealing with clients, prospective clients and professional contacts.
- Prepare the meeting room for meetings as necessary and the tidying and clearance of the room at the end of the meeting.
- Provide refreshments when asked to do so.
- Provide support to the other secretaries and fee earners with their workload as required whether within the same team or not.
In order to be successful, you must have the following:
- Accurate audio and copy typing.
- Efficient keyboard skills.
- Full working knowledge of Microsoft Word and Outlook 2010.
- Computer literate.
- Organisational skills including efficient diary management.
- Ability to communicate clearly.
- Pleasant telephone manner.
- Literate and numerate with neat legible handwriting.
- The ability to receive training and retain knowledge on application software.
- Able to work in a team.
- Good knowledge of the firm's business.
- Experience in a law firm or legal department.
- Familiarity with legal software and case management systems.
Benefits:
- Payng up to £25,000
- 34 days holiday including bank holidays
- 5%, employer contribution 3% of employee contribution, totalling combined 8% contribution
- Opportunities for professional development and growth.
- Supportive and collaborative work environment.
- Role is Office Based
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