Your new company
My client is a well-established constituent research university based in the heart of South-East London, which has been operating for over a century. They will be looking for someone to join the timetabling team, on a full-time basis, on-site daily Monday to Friday (35 hours per week), for an initial 2-month contract.
Your new role
- The Timetabling Office provides a business-critical function, which is complex in nature. It collaborates with academic departments to produce teaching timetables and allocate rooms for all undergraduate, postgraduate and research taught courses.
- The post holder will work within the Timetabling department with the primary purpose of producing accurate teaching timetables. To support the student experience throughout the student lifecycle and facilitate effective relations between the Schools and Student and Academic Services. The post requires a high level of attention to detail with strong organisational and communication skills.
- To provide an efficient, client-focussed, timetabling and room booking service to staff, students, and external clients.
- Provide high-level and pro-active support to the Timetabling Office in the construction and maintenance of the academic teaching timetable (using Syllabus Plus).
- Responsible for the timetabling of a number of academic departments as designated by the Timetabling Operations Manager
- Take responsibility for the scheduling arrangements for several academic departments within published time scales. This includes: -
- liaising with academic departments
- compiling data on teaching delivery requirements
- updating course and degree programme information on the timetables database
- finding suitable times for teaching activities considering course clashes, staff, student and room availability
- Working with timetabling colleagues to manage the high volume of queries and change requests received.
- Plan, prioritise and organise a busy workload, using initiative to deal appropriately with changing priorities and situations.
- Liaise with colleagues across for example academic departments, Room Bookings, Student Services Centre and Estates & Facilities Management.
What you'll need to succeed
- Experience working with Cyon~Scientia, Syllabus Plus
- Experience with scheduling arrangements for different departments
- Experience with support on teaching activities
- Experience with student allocation to specific timetables
- Experience of working in a high pressure environment
- Experience of dealing with conflicting requirements
- Experience of managing a high workload.
What you need to do now
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