- The EA has people management responsibility for other roles deemed appropriate by the AVP, such as evening receptionist, including but not limited to:
- Assigning tasks and ensuring completion within appropriate deadlines.
- Managing performance on a regular basis and in line with the University's equality policies.
- Ensuring an effective handover before and after each shift.
- Providing training and mentoring when required
- Any recruitment needs.
- Executive Assistant
- An exceptional communicator, both in written and verbal communications. Previous experience of communication with Executive / Board level employees is essential.
- Experience as an Executive / Personal Assistant with demonstratable experience in scheduling and arranging logistics for meetings, including but not limited to Board meetings, Trustees meetings, Campus staff meetings, and Committee meetings.
- Coordinate, organise and schedule a number of internal / external meetings that require the AVP's attendance, assembling all relevant documentation.
- Prepare meetings agendas, manage minutes, identify and bring forward any items for upcoming meetings.
- Advise, recommend and manage the Associate Vice President's schedule.
- Assist the AVP in monitoring the HR management platform, such as Sage.
- Arrange travel bookings for the AVP.
- Acknowledge general correspondence and forward to appropriate department/personnel, answering where appropriate
- Ensure that all messages and information are directed to the appropriate personnel
- Complete weekly calendar and residents list
Stationery and Merchandise
- Own stock check process for all necessary stationary items
- Responsible for marketing and sale of Campus merchandise, using innovative ways to upsell this whilst aligning with the University's brand.
Health & Safety
- To ensure all first aid box checks are completed each month and ensure stock is replenished quickly.
- Act as the fire safety officer
- Arrange for fire drills to be completed each semester (with other fire safety officers), reviewing and providing a plan for further action.
Guests & Visitors
- Meet and greet guests & Visitors, providing a comprehensive overview of the University where required.
- Arrange porterage as required
- Control of petty cash in relation to reception
- Ensure visitors rendezvous with appropriate personnel and sign in/out
- Making tea/coffee, ensuring supplies are replenished