Job Overview:
As a General Administrator, you will be responsible for providing administrative support to the Office Manager to ensure efficient operation of the organisation. Duties will include managing office supplies, organising company records, coordinating meetings, and assisting in daily office needs.
Responsibilities:
- Maintain office efficiency by organising office operations and procedures.
- Manage office supplies inventory and place orders when necessary
- Ensure the smooth running of office equipment
- Maintain and update company databasesOrganize and maintain physical and electronic files and records.
- Manage incoming and outgoing correspondence, including emails and phone calls.
- Schedule and coordinate meetings, appointments, and travel arrangements for staff
- Prepare meeting agendas and take meeting minutes when required.
- Arrange facilities and equipment for meetings as needed
- Assist in the preparation of reports and presentations.
- Handle sensitive information in a confidential manner.
- Provide general administrative support to staff as needed.
Serve as the point of contact for internal and external stakeholders.
Liaise with other departments and external partners to coordinate administrative activities.
Communicate effectively and professionally with colleagues and clients.
Qualifications:
- Proven experience as an administrator, office assistant, or relevant administrative role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
- Excellent organisational and time management skills.
- Strong attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.