Job Title: Operations and Weighbridge Administrator
Location: West London
Salary: £14.65 per hour
Job type: Permanent, Full-time
Working Hours: Monday – Friday
About Us:
Envar is a producer and supplier of high quality soil improver, woodland garden mulch, wood chip and biomass. We operate green waste composting sites across England with sites in Surrey, Northamptonshire, West London, Essex, Kent and Suffolk as well as our flagship site in Cambridgeshire where we also process food waste. In addition to composting Envar also recycle coffee grounds.
About the Role:
To assist with administration tasks for the day to day running of the department and to provide cover (as allocated from time to time) for the operation of the West London Composting Weighbridge.
Note: in addition to these functions, employees are required to carry out such other duties as may reasonably be required.
Responsibilities:
Operations Administration:
- Assist with purchase orders for the Operations Team.
- Help gather and submit daily production reports to the Commercial Team.
- Prepare and manage data to measure KPIs.
- Download Fueltek data and maintain organized records.
- Create and maintain check sheets on Assetminder.
- Collaborate with the workshop to sign off job cards in Assetminder.
- Support day-to-day operations by scheduling training and coordinating meetings.
- Maintain staff rotas and shift patterns, including fitters' call-out rotas.
- Assist with timesheets and submissions to HR and payroll via Focus.
- Help manage holiday and sickness records using HRIS Cascade.
- Manage PPE stock levels and coordinate orders as needed.
- Assist with investigations, complete reports, and track follow-up actions.
- Maintain compost batch records and windrow reports.
- Assist with trials, data collection, and analysis.
- Help schedule annual inspections, servicing, and testing of plant and safety equipment, ensuring records are up to date.
Weybridge Operations:
- Operate the weighbridge in line with the Weighbridge Operations Manual at all times.
- Direct site traffic and manage weighbridge operations smoothly.
- Check incoming loads to ensure compliance with site permits and European Waste Codes.
- Accurately record vehicle weights and waste types, completing required documentation and collecting driver signatures.
- Ensure hauliers have valid Waste Carrier's Licences and Waste Transfer Notes (WTN) for each movement.
- Promptly report any contamination or non-compliant waste to the Operations Team.
- Notify the Commercial Team of any weighbridge system errors or anomalies.
- Handle customer and visitor queries professionally, ensuring they understand and follow site rules.
- Verify that all vehicles have the correct paperwork for onward movements.
- Compile compliance reports, including Environment Agency quarterly waste returns.
- Keep the site diary updated with material movements.
- Maintain a clean and hazard-free weighbridge area, including the office.
Person Specification:
Essential:
- Proficient in Excel
- Organised
- Good problem-solving abilities
- Uses initiative and works efficiently under pressure
Desirable:
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Knowledge of existing systems;
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ApprovalMax
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Assetminder
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Focus
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Cascade
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Experience in waste industry
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Understanding of Plant and Processes
Benefits:
- Life Insurance with access to GP24
- Commitment to wellbeing through Employee Assistance Programme
- Electric Car salary sacrifice scheme for eligible employees
- Cycle to work scheme
- Company Events
- GymFlex salary sacrifice
Please click on the APPLY button to send your CV and Cover Letter for this role.
Overseas candidates will NOT be considered for this role. We are not sponsoring Visa's at this time, so please refrain from applying unless eligible to work in the UK.
Candidates with the relevant experience or job title of: Weighbridge Coordinator, Administrator, Weighbridge Assistant, Operation Assistant, Operation Administrator, Administrative Assistant, Office Assistant, Support Administrator, Business Administrator, Admin Support, Office Support, Admin Assistant, Admin, Office Administrator, Business Support may also be considered for this role.