Our client in the entertainment industry are seeking a highly organised and dedicated Department Administrator Assistant to support the Operations and Events departments. This key role will involve managing cross-departmental tasks, ensuring deadlines are met efficiently, and maintaining the smooth flow of information and processes within the office.
Key Responsibilities:
- Respond to generic email inboxes and direct inquiries to the relevant department/person.
- Liaise with suppliers to procure rates and terms, and create comparison spreadsheets.
- Generate quotes and follow up with clients (training provided).
- Crosscheck and reconcile supplier invoices with system data.
- Generate supplier statements and update our system with supplier documents and licenses (training provided).
- Upload client booking data and confirm bookings onto our system (training provided).
- Perform general office admin tasks including answering phones, monitoring email inboxes, printing, scanning, filing, shredding, and restocking admin supplies.
- Manage Amazon orders and other office supplies as needed.
Candidate Profile:
- Highly organised with a keen attention to detail.
- Dedicated and enthusiastic team player with a commitment to excellent customer service.
- Proficient in Microsoft Excel, Word, Outlook, and Adobe Pro.
- Strong email management and organizational skills.
- Fluent in English with excellent written and verbal communication skills; additional languages, especially French, are a plus.
- Capable of working at a fast pace with minimal supervision and managing multiple tasks efficiently.
- Resourceful and thoughtful in handling both expected and unexpected situations.
- Must have the right to work in the UK. A DBS check will be arranged for the final candidate.
Training: Comprehensive training will be provided on their bespoke software systems and specific job functions.
If you are a proactive individual with a passion for organization and excellent communication skills, we would love to hear from you.
TwentyFour Recruitment is an equal opportunity employer. If your skill set and experience match the above ad then please apply today and if your CV is shortlisted a consultant will contact you to discuss the next stage of the recruitment process.