Executive Assistant to Managing Director
Location: Harrow Office, London
Salary: £35 - £45K per annum, depending on experience
Job Type: Full-Time
Benefits:
- Stakeholder Pension Scheme
- Employee Referral Scheme
- Client Introduction Scheme
- Dress Down Fridays
- Active Social Events: Dance classes, yoga, health and well-being activities
- Active Education/Training Scheme: Lunchtime sessions
- Holidays: 20 days plus bank holidays (increases by 1 day for each year of service, up to a maximum of 3 additional days). After 4 years of service, a day off on your birthday.
About Our Client:
Our client is a dynamic and forward-thinking law firm based in Harrow, London. Their practice covers various aspects of commercial and private client law, and they pride themselves on providing proactive, personal legal services to their clients. Their aim is to help their clients navigate key milestones in their business and personal lives. They are currently looking to recruit a highly motivated and organised Executive Assistant to support their Managing Director in all aspects of managing and organising their practice.
Job Description:
As an Executive Assistant, you will play a crucial role in ensuring the smooth operation of our client's firm. Your key responsibilities will include but not limited to:
- Protecting MD's Time: Enable the MD to focus on high-value strategic activities by handling and executing the remaining administrative and organisational tasks.
- Systems Management: Lead the development and implementation of new systems or improvements to existing ones, ensuring alignment with the firm's vision, mission, and values. These systems cover the key pillars or foundation of the practice, namely: 1. Business Development and Marketing; 2. Delivery of Legal Services. 3. Finance and Compliance; 4. Team Engagement and Recruitment.
- Project Support: Research, analyse, and summarize information and data for the MD's projects, initiatives, and strategic objectives, producing clear and concise reports and recommendations, and then executing them.
- Accountability: Hold HODs, Directors, and other staff accountable for their responsibilities as per the Accountability Chart and their Position Statements.
- Meeting Coordination: Coordinate and prepare agendas, materials, and minutes for meetings, presentations, and events involving the MD, Directors, HODs, and other staff. Prepare action points and follow up.
- MD Management: Manage the MD's calendars, travel arrangements, expenses, correspondence, and personal matters as requested.
- Client Matters: Assisting with certain client related matters (e.g. emails, correspondence, preparing documents and files, etc).
Key Requirements:
- Proven Ability: Demonstrated experience in organising and successfully concluding projects and implementing systems.
- Self-Starter: Ability to work independently as well as collaboratively and cooperatively with others, take initiative and manage time effectively.
- Strong Organisational Skills: Excellent multitasking abilities with attention to detail.
- Communication Skills: Strong written and verbal communication skills, with the ability to communicate effectively and diplomatically with diverse audiences.
- Professionalism: A high level of professionalism and confidentiality, with a positive attitude, and a high degree of initiative and accountability.
- IT Proficiency: Competent in using MS Office applications and other relevant software.
How to Apply:
If you are a proactive and dedicated individual with a passion for supporting the management of a legal practice, join our client and contribute to their ongoing success while advancing your career in a supportive and engaging environment. You will benefit from a culture that inspires and empowers individuals to fulfil their potential and the potential of the firm.
Learn, challenge and grow with our client.
Apply now through the companies dedicated recruitment portal.