**Role overview :
Managing the Buying Team (8 members) in sourcing new products, negotiating optimal terms from new and existing suppliers, and placing orders for a hard goods retailer. The role is head office based 5 days per week.
Primary Responsibilities and Duties:
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Department Management:
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Oversee the daily operations of the Buying department.
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Lead, mentor, and develop a team of 8 buyers to ensure high performance and professional growth.
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Establish departmental goals and strategies aligned with company objectives.
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Sourcing and Procurement:
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Identify and source new products to meet market demands and expand the product range.
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Conduct thorough market research to stay updated with industry trends and identify potential suppliers.
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Evaluate and select suppliers based on quality, cost, reliability, and delivery performance.
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Build and maintain strong relationships with new and existing suppliers to ensure a reliable supply chain.
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Contract Review and Negotiation:
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Review, negotiate, and manage contract terms to secure the best possible conditions for the company.
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Ensure all agreements comply with legal and company standards.
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Regularly assess supplier contracts to ensure adherence to agreed terms and conditions.
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Inventory Management:
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Develop and implement an inventory management strategy to improve stock accuracy and turnover.
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Monitor inventory levels to prevent stockouts and excess inventory.
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Coordinate with warehouse and logistics teams to ensure timely and efficient stock handling.
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Cost and Quality Control:
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Ensure cost-effectiveness, quality, reliability, and timely delivery of sourced products.
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Conduct regular supplier performance evaluations and take corrective actions when necessary.
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Implement cost-saving measures while maintaining product quality and supplier relationships.
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Process Improvement:
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Identify and implement improvements in procurement processes and procedures.
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Develop and monitor departmental KPIs to measure and enhance performance.
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Introduce new systems and practices to increase efficiency and effectiveness in the buying process.
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Strategic Initiatives:
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Drive strategic cost savings, improve on-time delivery, reduce lead times, and enhance inventory control.
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Align purchasing strategies with overall business goals and collaborate with senior management.
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Participate in cross-functional projects to support business growth and operational excellence.
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Confidentiality and Reporting:
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Maintain company confidentiality at all times.
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Generate ad-hoc reports as required by the Director.
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Report any security breaches or dishonest acts by staff, visitors, or the public to senior personnel.
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Supplier Relations:
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Negotiate ongoing optimal terms with new and existing suppliers.
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Manage the purchase of products, capital, and non-capital lines based on store replenishment needs or sales forecasts.
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Expedite orders and ensure timely delivery.
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Optimize stock turnover by ensuring frequent and adequate ordering, and by liaising with suppliers to provide product sales forecasts.
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Monitor product failure rates and negotiate resolutions with suppliers.
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Collaborate with suppliers to secure contributions to marketing efforts as needed.
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Travel and Housekeeping:
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Occasional travel and overnight stays will be required.
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Maintain good housekeeping practices in all areas of responsibility.
BBBH31088