Temporary HR Administrator - Dunfermline (Start Immediately)
Do you have a passion for HR and a knack for organisation? Are you looking for a fast-paced temporary role to utilise your administrative skills? If so, we want to hear from you!
About the Role
We are seeking a highly organised and efficient Temporary HR Administrator to join our clients team in Dunfermline. You will be the first point of contact for all HR enquiries, providing guidance and support to both managers and employees. Your strong administrative skills will be essential as you manage a variety of HR tasks, ensuring smooth day-to-day operations within the department.
This role is a temporary position for up to 6 months, with the view to become permanent working 35 hours per week.
Key Responsibilities:
- Act as the first point of contact for HR enquiries from managers and employees.
- Champion HR policies and procedures, offering guidance and support.
- Investigate and escalate HR queries as necessary.
- Manage multiple HR and L&D mailboxes and systems.
- Provide general administrative support for all HR and L&D activities.
- Process employee contract changes, submit supporting documentation and manage FWER, FER and Retirement applications.
- Produce and issue HR correspondence related to contractual changes.
- Assist with recruitment administration, tracking applications and coordinating interviews.
- Manage the L&D function, including coordinating training, tracking attendance, and maintaining the L&D database.
- Undertake general administrative duties such as processing mail, filing, photocopying, and data entry.
- Prepare and maintain Excel documents.
- Take notes at meetings, including employee forums, trade unions, and business meetings.
- Conduct and issue references for employees and ex-employees.
- Verify right-to-work checks.
- Manage employee sickness absence data in the HR system and assist with collating Fit Notes.
- Provide sickness absence information to managers.
- Assist managers with Long-term absence reviews and Stage A meetings.
- Update internal absence reports and monitor employee annual leave balances.
- Assist with raising Occupational Health referrals.
- Participate in HR system audits and ensure all information is accurate and up-to-date.
- Manage electronic staff files.
- Design and maintain document storage and retrieval systems.
- Ensure updated HR policies are accessible via the company intranet.
- Research and suggest improvements to HR support services.
- Undertake ad-hoc project work as assigned.
About You:
- You have a strong track record of success in a similar HR Administrator role.
- You possess excellent organisational and administrative skills with a keen eye for detail.
- You are proficient in MS Office Suite (Word, Excel, PowerPoint) and comfortable with HR systems.
- You have a strong understanding of employment legislation and best practices.
- You are a clear and concise communicator with excellent interpersonal skills.
- You are a proactive problem solver who can work independently and as part of a team.
What We Offer:
- A temporary contract with the possibility of extension (subject to business needs).
- The opportunity to gain valuable experience in a dynamic HR environment.
- A supportive and collaborative team atmosphere.
- Competitive salary commensurate with experience.