- Admin Assistant
- Hybrid 3 days in the office
My client is seeking and experienced Admin Assistant to support 2 managers and their team initially on a 12 month contract.
Hybrid role based in Cambridge
- Responsible for maintaining a calendar of appointments, meetings, and events. Makes travel arrangements as needed
- Arranges meetings providing any associated clerical support
- Performs routine word processing assignments, proofreads, and prepare routine reports
- Processes invoices for appropriate signatures and prepares expense reports
- Maintains inventory of supplies for the department
- Prepares general correspondence, faxes, and photocopying
- Provides administrative and clerical support to the department's interview process, which includes creating, and distributing agendas, collecting assessment forms and scheduling and making travel arrangements
- Organizes and schedules extra-department meetings
- Ensures computer equipment, and all new hire materials are arranged for the person's first day
- Tracks and verifies data using a variety of software to conduct data entry and sorting of information
- Track department budget as directed by immediate manager. Conducts internet searches as directed. Creates or may assist in the creation of presentation materials and drafts technical documents as needed.
- Responsible for coordinating large events which includes the planning, organizing and implementation of a number of event activities
- Liaises with guests and speakers to assess needs and coordinates, as needed, such activities as travel, hotel, expense reports and tools and materials for presentations.
Skills & Experience
The ideal candidate will have similar experience supporting 2 managers and team
Strong MS Office skills
Excellent verbal and written communication skills