Job Reference: /CG/29-01/1058/3
Job Title: PPM Data Planner
Location: Glasgow
Salary: Competitive
Hours per week: Monday to Friday - 08:00 - 16:30 - 42.5 hours per week
Business Overview
OCS UK & Ireland is a leading facilities management company with a turnover of £1.7bn and 50,000+ colleagues. We deliver innovative, award-winning services including Cleaning, Catering, Security, Technical Services, Energy Management and compliance, front of house, landscaping, logistics, waste management and pest control services to the public and private sectors and our mission is to make people and places the best that they can be.
Job Overview
We are currently recruiting for PPM Data Planner to join our passionate and driven team based at our client's site in Glasgow
To work as part of a team responsible for the delivery of a high-quality service to all customers within and out with the technical services department.
To work proactively with all internal and external staff, contractors and consultants to monitor, coordinate and report on the delivery service. To develop information, reporting and data collation for the technical services department.
To provide administrative support and process development support to the Asset Survey and lifecycle manager and technical services team.
Key Responsibilities:
- Develop and manage PPM schedules, ensuring statutory compliance and efficient task grouping.
- Review asset data integrity and control changes.
- Manage queries and enforce governance rules using CMMS.
- Maintain exact maintenance records and asset inventories.
- Analyse data for trends and improvements, ensuring regulatory compliance.
- Support asset data and condition/lifecycle surveys.
- Help in managing risks related to maintenance and compliance.
- Concept CAFM system.
- Implement and monitor change control processes for asset data and contracts.
About You:
- Applicants must have the right to work in the UK
- A qualification in a relevant field such as Facilities Management, Engineering, Building Services, or a related discipline would be an advantage.
- Alternatively, a qualification in Data Management, Business Administration, or a similar field can also be relevant, especially if supplemented with facilities management experience.
Certifications:
- BIFM/ IWFM (British Institute of Facilities Management/ Institute of Workplace and Facilities Management) qualifications.
- NVQ (National Vocational Qualification) in Facilities Management or Building Maintenance.
Skills and Competencies:
- Proficiency in using CMMS and CAFM systems.
- Strong data management and analytical skills.
- Understanding of PPM processes and maintenance best practices.
- Knowledge of statutory and regulatory requirements related to facilities management and maintenance.
- Excellent organisational and planning skills.
- Strong communication and interpersonal skills to liaise with stakeholders at all levels.
- Ability to manage multiple tasks and prioritise effectively.
- Experience in conducting audits and implementing safety protocols
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) for reporting and data analysis.
- Meticulous attention to detail to ensure accurate and comprehensive data, as well as to identify and rectify discrepancies and the problem-solving abilities to find the solutions.
- Strong organisational skills to manage multiple tasks, coordinate resources, and maintain documentation throughout the process.
- The ability to adapt to changing circumstances, unexpected challenges, or evolving technologies in the field of asset management.
Experience:
- Several years of experience in facilities management, maintenance planning, or a related role.
- Previous experience in asset management or a related field, providing a solid understanding of asset lifecycle and best practices.
- Experience with Computerized Maintenance Management Systems (CMMS) and facilities management software such as Concept CAFM.
- Hands-on experience in managing and analysing maintenance data and asset management
- Familiarity with the specific industry in which the organisation operates, understanding the unique aspects of assets in that context.
- Knowledge of relevant regulations, standards, and compliance requirements related to asset management.
- Experience in implementing and utilising asset management technologies, including software and hardware solutions.
Benefits
- Wide range of retail discounts
- Discounted gym membership
- Join our Cycle to Work scheme
- Access to "CHROMA", our internal colleague-led diversity and inclusion community – join a committee or take part in our events
- Access to internal Mental Health First Aiders
- Immediate access to "Opportunity" our internal Learning and Development platform
- Required professional membership fees paid for
How to apply
If you are interested to join a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply!
Alternatively, if you know someone whom you feel would be a good fit for this vacancy, click the link below to refer them and you could win up to £500! (T&Cs apply)
https://b/form/f3343c912a8643b69cfdc89dc2bbba8f