FJA are working with a national leader in the Water industry, who are looking to recruit a Trainee Document Controller.
*This is a 3 month temporary assignment*
The Trainee Document Controller would be responsible for managing the document control process and dealing with a wide range of documents in our storage platforms in Thames Water Capital Delivery andmake sure they comply with legal and business regulations
The successful candidate will fulfil a key role within the programme team and will help the rest of the document controllers team with the storing, numbering, filing and retrieval of documents for project, design, commercial, programme and H&S teams.
Benefits:
- 25 days' annual leave plus 8 days' bank holiday
- Private Health Care
- Matched Pension Scheme
- Annual Bonus
- Access to our Employee Assistance Programme
- Opportunities to progress in a successful company
- Life Assurance
As a trainee Document Controller your duties and responsibilities will be:
- Working as part of a team and be able to communicate clearly
- Able to track project documentation chase project teams for any outstanding
- Handling intake, verification, creating new document numbers and storing documents
- Check for accuracy and edit files, like contracts
- Review and update technical documents (e.g. manuals and workflows)
- Copy, scan and store documents and distribute project-related copies to internal teams
- Maintain confidentiality around sensitive information and terms of agreement and ensure the secure deposal of sensitive documents
- Assisting employees with accessing documents through our document management systems (Sharepoint and Business Collaborator)
- File documents, mainly digital records
- Distribute project related documents to internal and external teams
- Make the teams aware of new versions, when they need to take action on documents and other key documentation submission deadlines
- Make suggestions to the current process, contributing to the efficiency of the teams and help with the folder structure
- Act as point of contact for document related matters
Skills and Knowledge Requirements:
- Experience in document management, archive management, or record management
- Effective communication skills and commercial awareness
- Fully competent at using IT systems and Office software
- Knowledge of Electronic Document Management Systems (EDMS) like Salesforce/Boxit, Sharepoint/Teams and Twexnet (Business Collaborator)
- Effective communication skills both verbal and written
- Preferred but not essential - experience of working within a client organisation
- A project control qualification (desirable)
- Proven track record in a similar role
- Excellent organisational skills
- Confident and self-motivated individual with the ability to innovate
- Be able to work with others to understand, develop and harness the knowledge and best practice both within and outside of the business
If you are looking for a Trainee Document Controller role and want to work for a forward-thinking Company, then click on the 'apply now' button.
Due to the high volume of applications, we receive we are not always able to reply to all applications. If you haven't heard back from us within 2 weeks, then please accept that your application has been unsuccessful for the role we currently have advertised.
Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and abilities to perform the duties of the job.
Finlay Jude Associates Ltd acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers