Our client is looking for an Executive Assistant to join their team to provide executive level support to their Executive Director.
Client Details
Public Sector organisation based in central Brighton
Description
The Responsibilities of an Executive Assistant will be;
- Administrative Support:?Provide high-level administrative support, including: Managing calendars, scheduling appointments, and organising meetings. Prepare and review documents, reports, and presentations, ensuring accuracy and professionalism.
- Communication Management:?Serve as the primary point of contact for internal and external collaborators, representing the ED and maintaining a positive and efficient flow of communication. Manage email correspondence, screen phone calls, and handle inquiries on behalf of the ED, mainly acting independently.
- Information Management:?Proactively gather and compile relevant information and data to assist the ED in decision-making and planning. Ensure information is organised, easily accessible, and kept confidential when necessary.
- Meeting Coordination:?Plan, schedule, and coordinate executive-level meetings and events. Prepare meeting agendas, collect and distribute relevant materials and follow up on action items to deadlines as required. Take accurate meeting minutes and disseminate them in a timely manner.
- Relationship Management:?Cultivate and maintain positive relationships with key partners, including Exco members, internal staff and external stakeholders. Coordinate meetings, conduct research, and prepare briefing materials to support effective interactions.
- Project Support:?Assist the ED and SLT leading and prioritising various projects and initiatives. Collaborate with cross-functional teams, track project achievements, and ensure timely completion of tasks. Prepare project status reports and updates as required.
- Confidentiality and Discretion: Handle sensitive and confidential information with utmost professionalism and always maintain strict confidentiality.
- Support coordination with CEO office, including involvement in corporate business planning activities.
Profile
The Successful Executive Assistant will have;
- Extensive executive support experience with exceptional organisational skills, including diary and time management and prioritisation.
- A demonstrable proactive, and self-initiating approach, capable of foreseeing ED requirements.
- Evidence of being proficient in precise written and verbal communication, including minute-taking, composing sophisticated responses, and crafting briefing documents.
- Validated ability to expertly convey information to stakeholders at all levels while maintaining confidentiality and professionalism.
- Successful track record of running small projects from high-level briefs, quickly absorbing, and acting on intricate information.
Job Offer
- Civil Service Pension arrangement
- discretionary bonus
- Hybrid working
- 25 days annual leave provision
- flexible working arrangements
- a free employee assistance programme
- an excellent office location in Brighton.