Our client, a well-established music management company, is seeking a personable Office Manager who possesses a 'can-do' attitude and will provide seamless support to their small team in their office based in South-West London.
Key responsibilities will include:
- Undertaking diary management for the Director, and schedule meetings and calls for the Director and wider team.
- Arranging business travel for the Director and organising itineraries.
- Booking couriers and taxis for the Director, wider team, and occasionally for clients.
- Processing expenses and consolidating receipts for the Director.
- Welcoming guests and preparing meeting rooms.
- Maintaining a well-organised and efficient office environment.
- Ensuring office supplies and stationery are well stocked.
- Organising general office maintenance, and liaising with cleaners, office landlord, repair contractors.
- Minimising disruption with prompt handling of IT issues.
- Handling some HR responsibilities with onboarding new employees, and holiday bookings and absences.
- Overseeing Health and Safety issues for the office and organising insurance.
- Providing general office administrative support to the wider team as needed.
Requirements:
- Previous experience working in the music industry in a similar role.
- Possess an approachable demeanour is essential.
- High level of literacy is essential, and good numeracy is desirable.
- Proven organisational skills and logistical planning skills.
- Able to handle sensitive tasks/information with discretion.
- Possess an understanding of the music industry is desirable.
- Able to pre-empt obstacles and work flexibly.
- Meticulous attention to detail.
- Diligent and proactive approach.
- Strong IT skills; able to use Apple devices and software, and Microsoft Office products.
- Able to handle conflicting priorities and/or high-pressure situations.
- Willing to demonstrate commitment to the role and respond positively to instruction.
Please note that due to the volume of submissions, only successful candidates who meet the exact requirements will be contacted. If you have not heard back within 10 days of submission, please assume that your application has been unsuccessful on this occasion.
The Music Market/Arts and Media are an equal opportunities employer who supports diversity in the workplace.