- Job role: Team Assistant to Team of Directors
- Salary: £35,000
- Hybrid working - 3 days in London office (Tottenham Court Road)
- 9 month fixed term contract
Join our client's dynamic and innovative organisation as a Team Assistant. This is an exciting opportunity to provide administrative support and diary management to a team of busy Directors. Our client, a leading flexible work space developer and operator, is passionate about redefining the work space experience and empowering businesses and their employees. As their Team Assistant, you will play a crucial role in ensuring the smooth running of operations and providing exemplary service to stakeholders across the organisation.
Responsibilities:
- Arrange meetings and manage diaries across multiple time zones.
- Coordinate with suppliers, investors, and their assistants for meetings, tours, and presentations.
- Book meeting rooms for director meetings and greet guests.
- Attend meetings, record minutes and actions, and distribute them promptly.
- Assist with team and company events, including organising catering.
- Screen incoming calls and direct them to the appropriate individuals.
- Provide general administrative support, including document formatting, filing, and organising couriers.
- On board new suppliers through the procurement team and raise purchase orders.
- Support with travel bookings as needed.
- Provide cover for other team members and assist the Executive Business Support when required.
Requirements:
- Excellent written and verbal communication skills.
- Ability to work independently and as part of a team.
- You must have previous experience of diary management of multiple stakeholders at director level, be able to work at pace, great people skills but also the gravitas to manage upwards.
- Experience as a PA to multiple directors in a fast-paced environment.
- Customer service experience is desirable.
- A-level or equivalent education is desirable.
- Advanced proficiency in MS Office (Outlook, Word, PowerPoint, Excel).
- Strong organisational and time management skills.
- Ability to handle multiple tasks and meet deadlines.
- Discretion in handling confidential information.
- Strong interpersonal skills with the ability to work with senior stakeholders.
- Calm under pressure with a positive and approachable manner.
- Highly collaborative and adaptable team player.
Our client offers a dynamic work environment where your contributions are valued and your skills are nurtured. You will have the opportunity to work with a diverse team of professionals and support the success of the organisation. This is a fixed-term contract for 9 months, starting on September 9, 2024, and ending on May 30, 2025. The role requires a minimum of 3 days in the office per week, with flexibility to work additional days as needed.
If you are an organised, proactive, and detail-oriented individual with a passion for providing exceptional administrative support, apply now to join our client's team as a Team Assistant. Take the first step towards a rewarding career in a thriving organisation!
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