Job Title: PMO Planning and Resourcing Analyst
Average of 2 days a week on site
Department: IT Department
Main purpose of job:
We are seeking a detail-oriented and analytical PMO Planning and Resourcing Analyst to join our dynamic Project Management Office. The ideal candidate will support the PMO in planning, tracking, and analysing the performance of various projects and programs within the organisation. Including producing and managing high level portfolio and resource plans on a 3, 6, 9 and 12 months. This role requires strong analytical skills, attention to detail, and the ability to work collaboratively with cross-functional teams to ensure effective project planning and execution.
Responsible to: Portfolio Delivery Manager
Budgetary responsibilities: No direct department budget responsibilities. Will be responsible for the providing up to date portfolio planning and resourcing forecasts.
Responsible for (staff/jobs): No direct reports but will have responsibility for managing resources levels across IT specific project activities and tasks.
Key Job Responsibilities
Project Planning & Coordination:
- Assist in the development and maintenance of project plans, schedules, and resourcing.
- Coordinate with project managers and team members to gather necessary project data.
- Support resource allocation and capacity planning efforts.
- Conduct reviews of portfolio plans at 3, 6, 9, and 12-month intervals to ensure alignment with delivery goals and timelines.
- Maintain a 12-month portfolio plan, consolidating inputs from in flight projects, the backlog and new demand,
- Overlay the 6 and12-month plan with milestones and deadlines for in flight projects and new demand.
- Overlay the 6 and 12-month plan with resource profiles and engage with functional management to support capability building (and reduction) to support the plan.
- Overlay the 6 and 12-month plan with a consolidated budget view & projection, engaging with cost centre owners to predict and smooth out expenditure plans to ensure optimal resource utilisation and project efficiency.
Data Analysis & Reporting:
- Collect, analyse, and report on project performance metrics, including estimation, costs, timeline, and quality.
- Develop and maintain dashboards and reports to provide insights into project status against plans
- Identify trends, risks, and opportunities from project data to support decision-making.
- Conduct key date reviews to monitor critical project milestones and deliverables.
- Organise and lead slippage meetings to address project delays and develop corrective action plans.
Process Improvement:
- Evaluate current project management processes and identify areas for improvement.
- Assist in the development and implementation of new processes and best practices to enhance project delivery.
- Conduct training and support sessions for project management tools and methodologies.
Risk Management:
- Assist in identifying, assessing, and monitoring project risks and issues.
- Support the development and implementation of risk mitigation strategies.
Stakeholder Communication:
- Prepare and deliver presentations and reports to stakeholders, including senior management.
- Facilitate effective communication and collaboration among project teams and stakeholders.