To provide the first point of contact for all visitors to the centre, welcoming them and providing information or referring to the appropriate member of staff.
1. To provide the first point of contact for all visitors and staff using the centre, welcoming them and providing information or referring to the appropriate member of staff.
2. To monitor access via the main door of visitors to the centre and ensure that all visitors sign in when they arrive and sign out when they depart.
3. To undertake clerical work within the office including:
Managing reception including preparation of paperwork for partners, message taking, ensuring correct protocols are followed • Filing and manual administrative systems • Photocopying • Dealing with incoming and outgoing mail • Using appropriate office equipment • Typing of reports, letters etc • Data inputting and retrieval • Handling confidential and sensitive information in accordance with the centre's confidentiality and safe guarding policies and procedures
4. To co-ordinate room bookings in the Centre
5. To make arrangements for services and professionals using the centre as appropriate, including room booking and booking appointments as instructed.
6. To monitor and manage your own workload and keep records in an agreed format and up to date.
RQ1327412