Our client, a well established and growing business based near Bicester, is seeking a Personal Assistant to provide administrative support to the Deputy CEO, providing management of key functions for the business:
TPA/EA Duties
- Provide diary management support to the Deputy CEO
- Report writing / reviews
- Provide administrative support to all online sales
- Book venues, meetings and events
- Provide administrative support to all board meetings including preparation and management of monthly board packs.
- Take meeting minutes as required
- Assist Deputy CEO with private engagements, personal shopping and medical appointments
- Complete general research tasks both in industry and non-industry related tasks.
- Organise travel support for all senior and relief managers.
- Supporting our planning team with all administrative tasks to do with planning applications, legal challenges etc.
- Support directors with the compiling of monthly expense claims.
Marketing Duties
- Assist with the management of website content
- Assist any change to marketing material - managing the sign off process
- Work closely with Senior team to ensure that content is appropriate
Office Management Duties
- Assist with the management of the Company fleet including, Insurance, Servicing, Fuel card allocation, Tolls and charges
- Ensure that the office has supplies for catering, cleaning etc
- Manage any requirements for building maintenance
- Manage off-site archiving process
- Authorising invoices for cleaners, archiving
Suitable candidates should hold the following attributes:
- High level of Word, Excel and systems experience
- Good communication skills
- Initiative and the ability to prioritise / manage own workload
- Adaptability
- Integrity, sensitivity and commitment
- Attention to detail
*A car driver is essential due to the location of this role*