We are seeking an HR Coordinator to manage the recruitment and administration processes within our educational institution. The successful candidate will be responsible for updating job descriptions, negotiating costs, coordinating interviews, and ensuring compliance with employment checks and records management.
Day to Day of the Role:
- Coordinate and administer the recruitment process for all open roles, ensuring efficiency and compliance.
- Update job descriptions and person specifications, prepare and place recruitment advertisements, and assist with shortlisting and interview organisation.
- Negotiate with advertising and recruitment agencies to minimise costs.
- Administer interviews, including contacting candidates, arranging schedules, booking rooms, and preparing necessary materials.
- Manage post-interview processes, including filing documents and updating staff tracking sheets.
- Conduct pre-employment checks, including DBS and Occupational Health checks, and verify right to work documentation.
- Prepare accurate offer letters and contracts of employment, and liaise with payroll providers.
- Coordinate the induction programme for new staff and monitor the probation process.
- Maintain the School Single Central Record and ensure all HR platforms and personnel files are up-to-date and compliant with data protection laws.
- Liaise with various departments to facilitate staff onboarding, including IT and timetabling.
- Monitor staff absence, report concerns, and maintain communication with absent staff.
- Provide reports to the Governing Body's Personnel Committee and manage staff policies to ensure they are current.
- Oversee the exit process for staff, including conducting exit interviews and collating feedback.
Required Skills & Qualifications:
- Proven experience in HR coordination or a similar role, preferably within an educational setting.
- Strong organisational skills and the ability to manage multiple tasks efficiently.
- Excellent negotiation skills and the ability to manage costs effectively.
- Familiarity with employment law and HR best practices.
- Proficient in HR systems, such as SIMS and DFE, and Microsoft Office Suite.
- Strong communication skills and the ability to handle sensitive information confidentially.
- A proactive approach to problem-solving and process improvement.