Location: 45, The Parade Cardiff CF24 3AB- option for some remote working
Hours of Work: 35 hours a week (Full Time)
Salary: £30,000-£35,000 per annum dependent on experience.
Benefits: Company Pension, Company sick pay and enhanced holidays
Mission
Voices From Care Cymru exists to improve the lives of care experienced children and young people (looked after children and young care leavers) in Wales. Working across Wales, we enable children and young people to meet their own goals and build successful futures and support them in working with decision makers to improve the lives of the whole care experienced community.
Purpose of Post
The Office Manager will take a lead in supporting the CEO and staff with all administrative and back-office duties. They will support the senior management team in ensuring the organisation's compliance with policies and procedures in relation to health and safety human resources and charity governance and will support the Finance Manager with financial tasks. They will also support the CEO with managing the diary, travel arrangements etc.
They will be supported by a part time administrative officer and will have access to specialist human resources advice and IT support.
Duties:
-
To undertake all human resources and recruitment duties as required. This includes but is not limited to:
-
Monitoring and recording of absences (excluding annual leave and TOIL)
-
Recruitment and On-boarding activities
-
Supported by specialist human resources advice, issuing relevant human resources and employment law documentation and letters to staff as required (i.e., extension to contract, salary review and probation letters)
-
Supporting line manager's activities, providing day to day advice on human resources matters, accessing specialist human resources advice as necessary.
-
Maintain accurate personnel records and centralise the information.
-
To provide PA support to the CEO
-
To manage the renewal processes for legislative and regulatory checks such as DBS, Driving at Work and DSE annual updates.
-
To be responsible for ensuring appropriate regular Health and Safety checks of the premises and arrange maintenance works as required.
-
To support the Senior Management team in maintaining good governance processes and procedures in line with The Charity Commissions guidance.
-
To support the Senior Management Team in the organisation and administration of Board of Trustee meetings, including minute taking.
-
To support the Finance Manager, with relevant financial duties including purchase order processes, pretty cash management and salary updates.
-
To ensure effective first point of contact systems via telephone and email.
-
To manage bookings and travel arrangements of senior staff.
-
To Manage access to VFCC systems such as Microsoft 365, HR and CRM systems and be the first point of contact for any IT related queries or issues, referring on to specialist advice as necessary.
Shortlisting will be carried out on Tuesday 17th September and Interviews will be held on Monday 30th September in person at our Cardiff office