Events Assistant
We are seeking an Events Assistant to provide support to the events team, acting as the first point of contact for all enquires and co-ordinating all events bookings.
- Job Type: Permanent
- Salary: £23,000 - £25,000 (DOE)
- Working Hours: Monday - Friday, 9AM - 5PM
- Location: Didcot, hybrid working
As the Events Assistant, you will be responsible for:
- Acting as the first point of contact for all events enquiries, ensuring all correspondence is managed effectively, professionally and in a timely manner.
- Processing all event bookings, ensuring delegate information is complete and accurate. Processing invoices and credit notes, scan and file booking forms and sending written confirmation.
- Ensuring all event information is kept up to date and that all activity for each event is recorded on the relevant database.
- Assisting with exhibitor liaison before the exhibitions to make sure all exhibitors are booked and processed, and they have completed all associated documents they require to exhibit at the event.
- Assisting with event preparations including the production of badges, mail merges and gathering of all materials to go to the event.
- Assisting with all team specific office administration duties such as post, booking meeting rooms, minute taking, events diary management, booking travel and accommodation.
- Liaising with appropriate suppliers to obtain quotes and turnaround times for design work, print costs, mailing services, AV support, analysing costs and making recommendations for the best supplier to use.
- Assisting in the distribution of promotional materials including e-shots, brochures, flyers, website and social media updates as appropriate.
- Assisting with post-event follow up including processing feedback forms and reorganising materials and literature upon return from an event.
- Attending events as required, including event setup and breakdown and meeting, greeting and registering delegates.
The Events Assistant will have the following related skills / experience:
- The ability to work as part of a team, support colleagues and promote excellent team spirit.
- Effective and accurate written, verbal and electronic communication skills.
- Strong administrative, organisational and time management skills.
- An eye for detail with the ability to multi-task, work well under pressure and within a small team.
- Excellent IT literacy, with demonstrable knowledge of Outlook, Word, Excel, Mail Merge.
- Educated to GCSE standard.
- Prepared to travel for external meetings & events, with a willingness to be flexible on hours if necessary.
- A driver licence is essential with own transport due to the office location
Benefits:
- Flexible working around the core hours of 10am - 4pm.
- Generous holiday allowance
- Pension
- Life assurance.
- Health Cash Plan.
- Employee Discount Scheme
- On-site parking
For more information, please contact Julie Harding on /