Executive Assistant - Hybrid role - 3 days in office 2 from home.
Fantastic growing business employing 50+ staff in their amazing offices based in Reigate are looking for a PA to join their team on a fixed term contract.
Job Description:
- The key purpose of the role is to provide a comprehensive administrative support to the Managing Director (MD) and Deputy Managing Director (DMD).
- Ensure the smooth and effective running of the MD and DMD diaries
- Managing conflicting priorities with limited referral to management
- Proactively responding to the changing needs of the business
- Arranging, cancelling and re-arranging meetings and events
- Directly manage the expenses for the MD and DMD and co-ordinate the collation of all company expenses and submission of monthly information to finance division.
- Providing Expat Management with personal support i.e., relocation process including temporary housing and health care services
- Coordination of invoice payments, management of mail and subscriptions
- Responsible for all travel arrangements and co-ordination of business trips for MD and DMD
- Assist the HR & Facilities Coordinator with organising and managing bi-annual business conferences and any other major events including logistics of internal/external meetings.
- Minute taking of the weekly Senior Management Team meeting
- Arrange board meeting on a quarterly basis with the secretarial team.
Person Specification:
- Experience of supporting at senior level is essential
- Previous experience within a role that required prestige planning and organisation skills.
- Able to produce sound working documentation and presentations.
- Experience in an organisation were multiple stakeholder management was common.
- Good communication skills
- Able to make decisions under pressure and can work on their own initiative
- Confident dealing with board-management level colleagues
- Excellent team player
Additional Information:
- Based in Reigate HYBRID ROLE
- £35,000 - £42,000 (dependent upon experience)
- plus 15% quarterly performance based bonus
- Company pension scheme
- Employee car scheme
- Car Parking
- 27 days holiday plus option to buy an extra 5 days
- Option for private healthcare
- 9am - 5pm, Monday - Friday with an hour for lunch
We appreciate the time you took to apply for this vacancy, however due to the high level of applications that we receive, we can only respond to successful candidates. In the meantime, please check out our website to read more about our company and privacy policy.
Optima Recruitment specialists in Permanent & Temporary Recruitment, including; Administration, Secretarial & PA, Accounts & Finance, Graduate Opportunities, Human Resources, Recruitment Consultancy, Sales & Marketing, Customer Service and Legal.