My client is an international firm with a focus on financial security. They are looking for an Office Manager to join them on a 15-month contract. The environment is fast-paced, but there is also time for fun and community involvement.
You will be responsible for delivering senior-level administrative and office management services, working closely and proactively with the team. This role involves maintaining and organising operations and procedures to ensure the office runs smoothly.
WHAT YOU'LL DO:
- Management Support: Enhance management effectiveness by prioritising issues, managing diaries, arranging travel, and coordinating meetings.
- Office Operations: Oversee procurement, supplier relationships, and maintain a well-organised office environment.
- Building Management: Handle building relationships, lease details, space requirements, and the Business Continuity Plan.
- Financial Administration: Manage expenses, invoices, accounting entries, and CRM data reporting.
- HR and IT Support: Collaborate on HR tasks and liaise with IT providers for maintenance and issue resolution.
- Regulatory Compliance: Assist with regulatory requirements, staff training, and compliance reviews.
WHO YOU ARE:
- 4 years of administrative experience, including 2 years at a senior executive level.
- A university degree is preferred.
- Known for maintaining confidentiality and earning stakeholder trust.
- A proactive self-starter who is effective at problem-solving, both independently and in a team.
- Proficient in Microsoft Office and Adobe applications; experience with Concur and CRM systems.
- Willing to travel annually
- Knowledge of travel arrangements and online booking tools as a plus.
- Detail-oriented, capable of multitasking, quick to learn, and possesses strong organisational skills.
- Excellent oral and written communication abilities.
- Professional demeanor with effective interpersonal skills.
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