Our client, a medium sized law firm based in London would like to recruit a Buildings Assistant on a Fixed term basis for a 6 month contract. The role is based in the office five days a week.
Duties are as follows:
- Keep a constant eye on the firms event planning software to ensure you are aware of any events coming up.
- Liaise with the firm's Front of House, Hospitality and Events team to ensure you are kept in the loop about upcoming events.
- Attend regular meetings with the Front of House, Hospitality and Events to discuss various aspects of upcoming events and lessons learned from previous events.
- Ensure rooms are set up and ready for the events in a timely manner, and ensure the rooms are set down and put back to normal after the event or the following morning if applicable.
- Contact event organisers the day before an event to ensure both parties are clear on what is required and expected.
- Flexibility for last minute changes or modifications to the room, adding or removing furniture, or altering the configuration.
- Move tables, chairs, lecterns and other equipment in order to configure the room to the required layout.
- Assemble or remove foldable walls as required.
- Remove/re-install IT panels from event/meeting space, ensuring the IT is ready to be used following an event.
- Where needed, assist in bringing drinks to the rooms and removing if required.
- Dealing with event related deliveries to the building.
- Any other duties as reasonably required by the Facilities Manager/Assistant Buildings Manager.
Skills
- Ability to work both as part of a team and unsupervised to meet the varied needs of the department.
- Ability to work effectively under pressure and flexibly when required.
- Ability to pick up new procedures quickly.
Attributes
- Motivated and pro-active with a 'can-do' approach.
- Understanding of privacy and confidentiality.
- Personable and able to form relationships with a variety of different stakeholders.
- Articulate, flexible and able to work well under pressure.
- Organised manner with ability to prioritise tasks.
Normal hours will be 8.30am - 4.30pm, but flexibility required. There may be a need for some weekend work.
Salary is £28,000 (FTE) plus benefits.