We are recruiting for a temporary project support for an international event for a high profile climate charity You will support the the secretariat in dealing with the high number of communications with cities and sessions to organise for the event.
Hybrid working min 2 days in their London Office
The Role
Supporting teams in managing the central inbox and allocating emails to relevant colleagues internally.
Leading on communication with U20 cities, providing support to cities that have queries around the cycle, process and general enquiries about the Summit.
All questions by cities will also be dealt with by a separate , All process enquiries will be dealt with by the Senior Manager.
Act as operational lead on 1-2 Summit closed roundtable sessions, working together with a content lead. This can include developing a run of show for the meeting, coordinating speaker slots and communicating speaking instructions to the cities.
Assist in creating Mayoral and city briefings for the cities travelling to the Summit, e.g. by coordinating internally to consult relevant internal colleagues to submit/review information, support with brief writing, speaking points and key messages.
Taking part in relevant internal and external meetings (as available) on the planning of the Summit and support the team on delivery of any ad hoc deliverables.
Mayoral participation coordination working with the Milestone Project Manager and the Regions and Mayoral Engagement Manager, to support allocation of speaking opportunities at the Summit to Mayors and senior city officials.
Support the coordinations of communications with all speakers and moderators
The Candidate
Project event Support
Excellent communications and customer service skills, strong attention to details;
Excellent attention to detail, with high-level proof-reading skills in English;
Outstanding verbal and written communication skills in English. Additional communication skills in other languages, especially Portuguese, are highly desirable;
A self-starter who is able to effectively manage their own time, prioritise activities and accomplish tasks with minimal oversight;
Ability to work proactively and collaboratively as part of a diverse team across multiple time zones;
Understanding of the production elements of large-scale events;
Experience of working in a fast-paced and high-pressure environment;
Ability to work within a team as well as on their own initiative
IMPORTANT NOTE
Our aim is to respond to all successful applications within 5 days. If you havent been contacted within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future.
We apologise that we cannot contact everybody in person but thank you in advance for your interest.
Third Solutions encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Third Solutions acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.